What are the responsibilities and job description for the Government Contracts Assistant position at Howell Laboratories Inc?
Government Contracts Assistant
Would you like:
- To work in a fast-paced environment but relax on beaches and ski slopes only minutes away?
- The stability of a proven product line, with the excitement of developing new products for future success?
- To own the company you work for?
If so, come and check us out. We are Howell Laboratories Inc., a 100% Employee-Owned Company in Bridgton and Gorham, Maine. For more than 50 years, our Bridgton location has supplied specialty air drying, water treatment, and moisture measurement equipment for maritime markets. You will find us on every major US Naval ship in the fleet, and in our Gorham location, ODAT Machine, we have been providing machined components for various customers for more than 25 years!
POSITION: Government Contracts Assistant
STATUS: Non-Exempt
REPORTS TO: Government Contracts Manager
DIRECT REPORTS: 0
LOCATION: Bridgton, Maine
Position Summary:
The Government Contracts Assistant reviews contracts, submits quotes, and enters orders. This role works closely with production planning and production to assist in the smooth execution of contracts, timely delivery of quotes and orders, and adherence to agreed-upon terms. The Government Contracts Assistant will also be one of the contact points at the company, forming relationships with clients related to contracts and quotes.
Job Requirements:
To prepare and enter sales quotes
- Ability to Download and review FAR/DFAR Clauses, and file
- Prepare & Track returned (RMA) equipment.
- Assist with daily contract emails.
- Track new orders and follow progression throughout production.
- Communicate with Customers regarding returns, orders, shipping and tracking information, permissions to ship order early and notify of delayed.
- Organize files and manage sales file data base.
- Confirm that terms and delivery dates are accurate.
Education:
- Associate degree in Business Administration, Accounting, or a related field, or 2 years of relevant experience preferred.
Abilities:
- Excellent organizational skills and attention to detail
- Ability to work with deadlines in a fast pace setting.
- Excellent data entry skills.
- Ability to Review and Modify Processes/Work Instructions
- Proficient in Microsoft Office Suite or similar software.
- Lift various loads up to 15lbs safely as required.
- Excellent Communication and Customer Service skills
Preferred but not required:
- Knowledge of shipping terms for international and domestic
- Knowledge of contract principles and procedures
- Knowledge of FAR/DFAR clauses