What are the responsibilities and job description for the Accounts Receivable Representative position at Hoya Vision Care?
Job Description
The AR Specialist is responsible for day-to-day cash application functions and maintaining Accounts Receivable records by performing the following duties. The AR specialist will be responsible for timely and accurate processing of customer account transactional activities.
Responsibilities
Cash Application – post payments and apply against open items according to remits received by customers.
Audit – transactional activities such as payments and adjustments to ensure accuracy.
Adjustments - processing various adjustments to customer accounts and providing clear and complete supporting documentation.
Reconciliations - high level of collaboration needed in working with internal and external customers to reconcile accounts.
Collaboration with the Finance Account Specialist team to ensure accounts are maintained properly.
Daily/Weekly/Monthly metrics set by management must be adhered to.
Excel - High proficiency to include V-Lookups and Pivot Tables.
Assist with special accounting projects, as necessary.
Assist with various month end close processes.
Other duties as assigned.
COMPETENCIES
Analytical – Collects and researches data
Customer Service – Responds promptly to requests from various departments / customers in a professional manner.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
Interpersonal Skills – Strong communication skills, written and verbal, maintains confidentiality and is a team player. Builds strong relationships with colleagues.
Ethics – Works with integrity and upholds organizational values.
Organizational Skills – Ability to multi-task, complete administrative tasks correctly and on time. Ability to prioritize work activity and has attention to detail.
Quality and Quantity – Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality. Monitors own work to ensure productivity standards are met by completing work in a timely manner.
Dependability – Follows instructions, responds to management direction. Takes responsibility for your own actions. Commits to extra hours when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
Attendance/Punctuality - Is consistently at work and on time. Communicates honestly and regularly with management and team members.
Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
High School Diploma or GED required. 2-5 years related education, training and/or experience; performing similar duties that may have included bookkeeping, A/R, A/P or light accounting experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit: use hands to finger, handle, or feel: reach with hands and arms and talk or hear. The employee is occasionally required to stand: walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/move up to 10 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
NOT EXCLUSIVE
The duties outlined in this document are not limited to what is presented and are not exclusive. You may be asked from time to time to perform additional duties by your supervisor.
The AR Specialist is responsible for day-to-day cash application functions and maintaining Accounts Receivable records by performing the following duties. The AR specialist will be responsible for timely and accurate processing of customer account transactional activities.
Responsibilities
Cash Application – post payments and apply against open items according to remits received by customers.
Audit – transactional activities such as payments and adjustments to ensure accuracy.
Adjustments - processing various adjustments to customer accounts and providing clear and complete supporting documentation.
Reconciliations - high level of collaboration needed in working with internal and external customers to reconcile accounts.
Collaboration with the Finance Account Specialist team to ensure accounts are maintained properly.
Daily/Weekly/Monthly metrics set by management must be adhered to.
Excel - High proficiency to include V-Lookups and Pivot Tables.
Assist with special accounting projects, as necessary.
Assist with various month end close processes.
Other duties as assigned.
COMPETENCIES
Analytical – Collects and researches data
Customer Service – Responds promptly to requests from various departments / customers in a professional manner.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
Interpersonal Skills – Strong communication skills, written and verbal, maintains confidentiality and is a team player. Builds strong relationships with colleagues.
Ethics – Works with integrity and upholds organizational values.
Organizational Skills – Ability to multi-task, complete administrative tasks correctly and on time. Ability to prioritize work activity and has attention to detail.
Quality and Quantity – Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality. Monitors own work to ensure productivity standards are met by completing work in a timely manner.
Dependability – Follows instructions, responds to management direction. Takes responsibility for your own actions. Commits to extra hours when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
Attendance/Punctuality - Is consistently at work and on time. Communicates honestly and regularly with management and team members.
Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
High School Diploma or GED required. 2-5 years related education, training and/or experience; performing similar duties that may have included bookkeeping, A/R, A/P or light accounting experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit: use hands to finger, handle, or feel: reach with hands and arms and talk or hear. The employee is occasionally required to stand: walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/move up to 10 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
NOT EXCLUSIVE
The duties outlined in this document are not limited to what is presented and are not exclusive. You may be asked from time to time to perform additional duties by your supervisor.
