Project Development Assistant - Manchester, NH

Description

Hoyle Tanner is seeking an organized Project Development Assistant with strong communication and financial tracking skills to join our aviation team. This position is a critical focal point for the team, and it offers a variety of daily tasks. It is an exciting opportunity to apply your organizational, financial, and communication skills and be a part of the dynamic and unique aviation industry. Our team provides planning and engineering services to airports up and down the East Coast.

If you are inspired by this and want to be surrounded by a team that values integrity, honesty, and the autonomy to effect change, then please apply to come join the great team at Hoyle, Tanner & Associates, Inc.

As a Project Development Assistant You Will

• Support the management team with document preparation, financial grant tracking, project set up, construction administration support, client communication and customer support
• Administer federal grant paperwork
• Complete project set up in company ERP software, DELTEK Vantagepoint
• Draft company contracts and other vendor agreements
• Assist with tasks such as shop drawings, and review of contractor payrolls
• Collect, log and track construction request for information submittals
• Review and process contractor pay requisitions
• Assist with development of non-technical portions of design specifications
• Prepare non-technical sections of FAA SF 424 grant applications
• Monitor and track all FAA and State annual grant related deadlines
• Correspond with airport managers and municipal finance staff via email, phone and video conference
• Plan and schedule meetings, ensuring meeting materials are developed and distributed before the meeting (meeting agendas, meeting specific content, etc.)
• Ensure meeting logistics are in place and validated (meeting rooms, phone/video/web conferencing, in room projection capabilities) and attendance for required participants is confirmed
• Assist the project manager with financial project tracking including setting up accounting documentation, invoicing assistance and planning documents
• Assist senior division leadership with preparation and editing of correspondence, communications and presentations
  
  

Requirements

Qualifications:

• Five or more years of prior experience in business administration, grant administration or office management
• Associates Degree in Business or Administration, Bachelor Degree is a plus
• Strong demonstrable written communication skills
• Strong verbal communication skills
• Ability to work well within a team environment with varying personalities
• Quick learner with ability to take direction, incorporate feedback and ask questions
  
  

Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E-Verify.