Executive Assistant, North America Customer Operations & Logistics
Description -
Job Summary
- This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.
Responsibilities
Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.Provides general administrative support as needed, including photocopying, faxing, and mailing documents.Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.Acts as a primary point of contact between upper executive-level employees of the organization and internal / external stakeholders.Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.Coordinates the administrative work within the department / division, while working with other departments / divisions and companies.Education & Experience Recommended
High School Diploma / General Education Diploma (GED) / Higher Secondary education or commensurate work experience or demonstrated competence.Typically has 6-8 years of related work experience, preferably in senior / advanced general administrative support, office services, or a related field.Knowledge & Skills
AccountingAdministrative SupportBillingBooking (Sales)Calendar ManagementCustomer Data ManagementData EntryExpense ReportsFinanceFront OfficeInvoicingMarketingMicrosoft Office SuiteMicrosoft SharePointOffice ManagementOffice Supply ManagementPresentation SoftwarePurchasingSAP ApplicationsTravel ArrangementsCross-Org Skills
Effective CommunicationResults OrientationLearning AgilityDigital FluencyCustomer CentricityComplexity
Works on assignments that are complex in nature and require initiative and technical / specialized knowledge to resolve problems and / or develop recommended solutions.Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.work location, job-related knowledge, skills, and experience.
The base pay range for this role is $33.02 to $47.06 annually with additional opportunities for pay in the form of bonus and / or equity (applies to US candidates only). Pay varies by work location, job-related knowledge, skills, and experience.
Benefits :
HP offers a comprehensive benefits package for this position, including :
Health insuranceDental insuranceVision insuranceLong term / short term disability insuranceEmployee assistance programFlexible spending accountLife insuranceGenerous time off policies, including;4-12 weeks fully paid parental leave based on tenure
13 paid holidays15 days paid time off (US benefits overview)The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Job -
Administration
Schedule -
Full time
Shift -
No shift premium (United States of America)
Travel -
Not Specified
Relocation -
Equal Opportunity Employer (EEO) -
HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).
Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.
If you'd like more information about HP's EEO Policy or your EEO rights as an applicant under the law, please click here : Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law - Supplement
Salary : $33 - $47
