HR Administrative Assistant/Receptionist

Position Summary:

We are seeking an experienced HR Administrative Assistant with a strong background in talent acquisition support and office administration. This individual will play a key role in streamlining the recruitment process, managing onboarding logistics, and supporting key operational and administrative functions across the HR department. The ideal candidate must bring prior experience supporting full-cycle recruitment efforts and demonstrate the ability to work proactively in a fast-paced, high-growth environment.

Key Responsibilities:

Talent Acquisition & Recruitment Support

• Partner with hiring managers and recruiters to coordinate all phases of the recruitment process, including interview scheduling, candidate communication, and logistical planning.
• Draft, format, and post job descriptions across multiple recruiting platforms.
• Perform initial screening of resumes and candidate profiles to identify qualified applicants.
• Manage and maintain applicant tracking systems (ATS), ensuring data accuracy and compliance throughout the hiring process.
• Track candidate pipelines and assist with recruitment metrics reporting and status updates.

Onboarding & Employee Integration

• Support new hire onboarding logistics including document collection, system access, and orientation scheduling.
• Collaborate with IT and department managers to ensure equipment, workspace, and system access are ready prior to the employee’s first day.
• Maintain onboarding checklists and ensure a consistent and smooth experience for all new hires.

Office & Administrative Support

• Serve as the front-line contact for the office, greeting visitors, handling phone calls, and directing inquiries appropriately.
• Maintain office supply inventory and coordinate with vendors for equipment, catering, and delivery services.
• Schedule and coordinate internal meetings, interviews, training sessions, and company events.

IT Coordination & Asset Tracking

• Act as the HR liaison to the IT department for employee tech setup, troubleshooting requests, and support ticket coordination.
• Track software licensing and maintain a current inventory of all company-issued hardware and electronic assets.
• Assist employees with basic IT troubleshooting and usage of workplace systems and cloud-based services.

Compliance & Safety Administration

• Help maintain safety training records, employee certifications, and compliance documentation.
• Ensure HR systems are updated with accurate training and safety data.
• Coordinate client-specific training access as needed.

Required Qualifications:

• Experience in a Human Resources , Talent Acquisition support role, hospitality or retail backgrounds are encouraged to apply!
• Proven experience working directly with an ATS and managing recruitment logistics.
• Strong knowledge of administrative best practices and office operations.
• Proficient in Microsoft Office Suite and other HR/recruitment software tools.
• Excellent interpersonal, written, and verbal communication skills.

High attention to detail, with the ability to manage multiple tasks and prioritize effectively.

Ability to handle confidential information with a high level of discretion.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift

People with a criminal record are encouraged to apply

Ability to Commute:

• Houston, TX 77079 (Required)

Ability to Relocate:

• Houston, TX 77079: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $23