What are the responsibilities and job description for the Junior Accountant position at HR Exchange?
Job description
The Junior Accountant is responsible for assisting our Accounting Lead in processing invoices, collections, and updating our client accounts.
Schedule:
Monday-Friday | 7AM-4PM
Responsibilities:
- Invoice Processing:
- Process 35 invoices weekly with accuracy and attention to detail.
- Ensure invoices are generated and dispatched in a timely manner.
- Collaborate with the sales and project teams to verify billing information.
Payment Collections:
- Proactively contact customers to facilitate timely payment of outstanding invoices.
- Resolve payment discrepancies and issues with customers promptly and professionally.
- Maintain positive relationships with clients while ensuring prompt payment.
Financial Record Keeping:
- Organize and maintain client files, ensuring all relevant documents are accurately filed.
- Record and track payments, refunds, and adjustments in the accounting system (QuickBooks).
- Reconcile accounts receivable on a regular basis to identify and resolve discrepancies.
Customer Communication:
- Respond to customer inquiries regarding invoices, payment terms, and account statements.
- Provide excellent customer service while addressing payment-related concerns.
Reporting:
- Generate regular reports on accounts receivable status and aging.
Qualifications:
- Proven experience as an Accounts Receivable Assistant or in a similar role.
- Proficiency in using QuickBooks for invoice processing and financial record keeping.
- Strong attention to detail and accuracy in data entry.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a collaborative team.
- Organizational skills with the ability to prioritize tasks and meet deadlines.
Education and Experience:
- Bachelor’s degree in Accounting, Finance, or related field is preferred.
- Previous experience in a commercial or construction-related industry is a plus.
Salary : $50,000 - $60,000
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