What are the responsibilities and job description for the Client Invoicing & Billing Accounting Manager position at HR Green?
Join our team! Our mission is BUILDING COMMUNITIES. IMPROVING LIVES. With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike. Each day, we work to find solutions that inspire our employees and fit our clients' needs to build trust to exceed their expectations. As a leading player in the industry, we're proud to be ranked No. 173 on Engineering News Record's Top 500 Design Firms list in 2024. Our unwavering dedication to cultivating an exceptional workplace environment has earned us the distinguished honor of being recognized as a Best Place to Work.
Summary
As the Client Invoicing & Billing Accounting Manager, you will play a pivotal role in driving financial accuracy and efficiency within a dynamic Architecture, Engineering, and Construction (AEC) firm. Leading a team of eight project accountants, you will oversee the full invoicing lifecycle, ensuring seamless billing operations, timely revenue recognition, and strong client relationships. This role is ideal for a detail-oriented and strategic financial leader who thrives in a fast-paced, project-driven environment and enjoys collaborating with project managers, executives, and clients to optimize billing processes and cash flow. If you're passionate about financial accuracy, process improvement, and team leadership in a client-focused setting, we want to hear from you!
Essential Duties and Responsibilities
Billing & Invoicing Management
- Oversee the end-to-end client invoicing process, ensuring accuracy, compliance, and timeliness.
- Review and approve invoices, verifying time entries, contract terms, and project-specific billing structures.
- Monitor accounts receivable, track outstanding balances, and proactively address rejections or reductions.
- Investigate and resolve billing discrepancies, collaborating with clients and internal teams.
- Maintain and enhance billing systems, ensuring efficiency and compliance with company policies.
- Prepare and distribute invoice packages, including supporting documentation and customized billing formats.
- Communicate client policy updates to timekeepers, project managers, and business unit leaders.
Leadership & Team Management
- Lead, mentor, and develop a team of eight project accountants, ensuring high performance and professional growth.
- Assign and oversee work, providing guidance and corrective feedback as needed.
- Implement process improvements to streamline workflows and enhance team efficiency.
- Foster collaboration between accounting, finance, and project management teams to optimize billing processes.
Financial Oversight & Compliance
- Assist business unit leaders and executives with budgeting and financial reporting.
- Analyze accounting reports and provide insights on financial trends and variances.
- Ensure compliance with internal controls, company policies, and regulatory requirements.
- Supervise banking activities related to receivables and oversee financial reconciliations.
- Coordinate with auditors, tax professionals, and external financial institutions as needed.
Qualifications & Experience
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 10 years of accounting experience, preferably within the AEC industry or a professional services environment.
- Strong leadership skills with experience managing and developing accounting teams.
- Proficiency in accounting and billing software, with a keen ability to optimize financial processes.
- Excellent problem-solving skills, attention to detail, and the ability to manage multiple priorities.
- Strong communication and relationship-building abilities, both internally and with clients.
Benefits
Not only does HR Green provide you with a place to grow, thrive, and enjoy your work, but we are also dedicated to delivering a comprehensive and multi-faceted benefits package. Visit our website for detailed total rewards information.
https://www.hrgreen.com/careers/benefits/
HR Green is proud to be an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.
