Event Assistant

Bluff View Art District Event Assistant

STARTING BASE HOURLY COMPENSATION: $16.00/hour plus commission

SUMMARY

Event Assistant is responsible for assisting Event Manager in the production of memorable events that meet quality expectations by maintaining Bluff View Event venues’ grounds, buildings and equipment and preparing for and assisting with the execution of all Bluff View Events. The Event Assistant also works to promote the Bluff View Events Department and increase event bookings, including private, public and in-house events, under the guidance of the Event Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Assists in all aspects of the facility operations, including the development and implementation of standard operating procedures for venue management and the preparation, execution and breakdown of events.

· Communicates and manages the repairs, maintenance, and security of the venue grounds, buildings and equipment.

· Ensures the venue grounds, buildings and equipment are cleaned and organized to the standards set by Event Manager at all times, primarily in preparation for an event.

· Manages all inventory of the venues including but not limited to alcohol, small wares, linens, and dry goods.

· Sets up and breaks down venue according to Event Manager’s direction.

· Liaises all staff related to preparation of events including maintenance and grounds department, housekeeping, kitchen staff, event staff and vendors.

· Schedules and coordinates the rental of AV equipment, furniture and other venue rental equipment, as needed for events.

· Specifies staff requirements for events set up with Event Manager and coordinates their activities for events.

· Participates in the set-up of events alongside assigned staff. Examples include but are not limited to moving tables, chairs, serving equipment and other large wedding décor into their assigned location; washing, steaming and placing linen; counting, washing, detailing and placing all eating utensils, glassware, dishes and serving pieces; and preparing and placing event signage and menus.

· Executes events. Examples include but are not limited to food and beverage service, breakdown and reset of tables and chairs, sweeping and mopping, taking trash to the dumpster, cleaning and restocking bathrooms and assisting dishwasher with FOH tableware.

· Communicates and enforces all security regulations and protocols.

· Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments or other like departments as needed.

· Maintains current knowledge of event planning standards and trends by consulting with other professionals and reading trade publications.

· Works with the Event Manager to determine and prioritize venue updates and repairs. Researches and submits all necessary paperwork to Event Manager for maintenance and budget requests.

· Event Assistant may be asked to supervise “events” in the occurrence that the Event Manager is unavailable, or if the “event” involves multiple venues, exceeds typical demands of the service staff, or requires additional support as determined by the Event Manager. The Event Assistant agrees to train and be available for such circumstances as part of their pathway in the Bluff View event department.

· Performs other related duties as assigned by Event Manager or upper management.

SUPERVISORY RESPONSIBILITIES

This position requires strong and consistent delegation to event, kitchen, housekeeping, maintenance, and grounds staff.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

REQUIRED:

· Minimum of 2 years of food and beverage experience.

· Ability to multitask and remain calm in stressful situations.

· Strong supervisory and leadership skills.

· Excellent interpersonal skills and communication abilities.

· Excellent time management and organizational skills and attention to detail, to manage multiple projects independently.

· Sound knowledge of safety measures and risk management strategies.

· Willingness to work long hours and on weekends and holidays.

· Familiarity with food handling, safety and other restaurant guidelines.

· Proficient with Microsoft Office 365 or related software.

PREFERRED:

· Associate degree (or higher).

· Minimum of two (2) years of professional work experience.

· Event planning or event management experience.

LANGUAGE SKILLS

· Excellent verbal and written communication should be professional and accurate.

MATHEMATICAL SKILLS

· Understanding of simple math, as it relates to planning and budgeting.

REASONING ABILITY

· Analytical, decision-making, and problem-solving skills are required.

CERTIFICATES, LICENSES, REGISTRATIONS

· Required: Tennessee Alcoholic Beverage Commission (ABC) Server Permit

· Preferred: ServSafe certification

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Prolonged periods of standing and walking between venues and short distances to entities on the property.

· Bending and lifting tables, linens, chairs, furniture, dishes, other large event décor or equipment.

· Operating a steamer and iron.

· Pushing and pulling dollies.

· Must be able to lift or maneuver up to 75 pounds.

· Must be able to work in interior and exterior environments that may involve exposure to extreme heat or cold.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· 1.5 City blocks of building on the property, which include restaurant, coffee house, meeting venues, art gallery, bed-and-breakfast, bakery, coffee roaster and gardens.

· Multi-story buildings, with stairs.

COMPENSATION & BENEFITS

· BASE HOURLY COMPENSATION: $16.00 plus commission percentage based on the following:

o COMMISSION FOR PRIVATE CEREMONY ONLY EVENT

o COMMISSION FOR PRIVATE EVENTS WITH FOOD AND BEVERAGE

o SERVICE CHARGE PERCENTAGE FOR PRIVATE EVENTS WITH FOOD AND BEVERAGE

· Medical, Dental, Vision for Full-Time Employee = employer pays a minimum of 50% of employee’s premium, indexed annually based on ACA affordability guidelines.

· Discounts on food are offered at all entities, while the employee is on duty.

· Core schedule, will be Tuesday through Sunday or Wednesday through Sunday, as determined by the Event Manager and in accordance with event needs.

· Holidays - Thanksgiving Day and Christmas Day are the only recognized holidays for the restaurants, although the Inn and Bakery are open; position availability is at the discretion of the Director of Operations and/or General Manager.

Job Types: Full-time, Part-time

Pay: From $16.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Evenings as needed
• Every weekend
• Weekends as needed

Work Location: In person

Salary : $16