What are the responsibilities and job description for the Office/HR Assistant position at HR Options?
We are currently seeking a Full Time Office/HR Assistant to join our dynamic and hardworking team! This role blends a wide range of office management and administrative responsibilities with a HR company built around integrity, accountability, collaboration and unwavering customer service. This role is responsible for ensuring office operational success, as well as supporting our team of HR partners and staff with ongoing administration and support. This role is a hybrid role, combining remote work with onsite days at our corporate office in Concord, CA. Responsibilities Office Administrative Support: Order, receive, stock, maintain and organize supplies. Manage and communicate Building Maintenance and facilities coordination. Manage mail - run postage, pick up/drop off and distribute. Coordinate, order and distribute client marketing materials. Schedule, organize and assist in managing company events. Manage vendor subscriptions and order statuses. Filing, storage management and office organization. Moving boxes, supply packages and organizing office facilities for company events. Kitchen supply organization, monitoring and replenishing orders. Office and Kitchen organization and tidy after on-site days and company events. HR and Accounting Administrative Support: HR information system data entry, audits and maintenance. Process new hire on-boarding paperwork, including background checks and I9 verification. Process and distribute invoices. Support full cycle recruiting processes. Support payroll processing activities. Record and update processes and procedures. Interface with clients and employees in a customer service environment. Other HR projects and duties as assigned. Qualifications Excellent written and verbal communication skills Excellent customer service skills Computer proficiency and technical learning adaptability to work with databases, spreadsheets, word processing and email Sound judgment and prioritization skills Strong time management and organizational skills and attention to detail Demonstrated ability to follow work instructions, as well as provide updates and recommendations for improvements when applicable. Flexibility; comfortable dealing with ambiguity and change Exercise discretion and confidentiality in regards to employee privacy. Self-motivated and able to work independently, while also interested in collaborating and being a team player Ability to handle multiple priorities in a fast-paced environment with attention to detail Demonstrated ability to problem solve and think creatively Demonstrated professionalism/sensitivity in dealing with confidential issues Physical ability to conduct facilities functions, including furniture moving, organization and clean up Ability to lift up to 40 pounds Ability to sit for prolonged periods of time Occasional driving may be required to facilitate errands and office duties Preferred: BA/BS degree Experience working in Google Apps Experience in Accounting - A/R, A/P, QuickBooks
Salary : $22 - $26
