What are the responsibilities and job description for the Operations Specialist position at HR Partners?
Title: Operations Specialist
Job Classification: Full-time, Exempt
Work Schedule: Monday through Friday, 8:00 AM - 4:30 PM (37.5 work week) with the ability to work occasional nights and weekends.
Reporting Relationship: Reports to Executive Director
Travel Schedule: Ability to travel regionally with the possibility of overnight stays.
Workplace Attire: Business Casual
Salary Range: $50,000 – $55,000
Location: Topeka, KS
PRIMARY ACCOUNTABILITIES
The Kansas Bar Association is seeking a highly organized, detail-oriented Operations Specialist to support the executive director and assist with specialized functions such as payroll, benefits, HR, accounting, communications, and membership. The ideal candidate is customer- and service-minded, is an enthusiastic self-starter, and exercises superb judgment. This role handles a significant amount of sensitive information and therefore a high degree of discretion and confidentiality is required.
PRIMARY DUTIES:
Payroll, Benefits, HR, Operations
PRIMARY SKILLS & QUALIFICATIONS
BENEFITS: The Kansas Bar Association offers a generous benefits package including a 37.5-hour work week; paid time off including time off during the holiday season; company-paid employee life, medical, dental, and vision insurance; access to EAP program; short- and long-term disability, and annual employer discretionary contribution plus employee voluntary contribution option to 401(k) retirement plan.
HOW TO APPLY: Please submit a resume with a cover letter detailing how qualifications are met, and three professional references. Incomplete applications may not be considered. Send application packet to jobs@ksbar.org.
Job Classification: Full-time, Exempt
Work Schedule: Monday through Friday, 8:00 AM - 4:30 PM (37.5 work week) with the ability to work occasional nights and weekends.
Reporting Relationship: Reports to Executive Director
Travel Schedule: Ability to travel regionally with the possibility of overnight stays.
Workplace Attire: Business Casual
Salary Range: $50,000 – $55,000
Location: Topeka, KS
PRIMARY ACCOUNTABILITIES
The Kansas Bar Association is seeking a highly organized, detail-oriented Operations Specialist to support the executive director and assist with specialized functions such as payroll, benefits, HR, accounting, communications, and membership. The ideal candidate is customer- and service-minded, is an enthusiastic self-starter, and exercises superb judgment. This role handles a significant amount of sensitive information and therefore a high degree of discretion and confidentiality is required.
PRIMARY DUTIES:
Payroll, Benefits, HR, Operations
- Manages employee onboarding, employee offboarding, and benefits coordination.
- Administers employee benefits programs, including health, dental, vision, and life insurance plans, retirement plan, and employee assistance plan.
- Serves as the primary liaison with benefit providers, negotiating plan changes, resolving employee inquiries, and ensuring optimal plan utilization.
- Assists the Executive Director with the development of operational best practices.
- Oversees payroll functions and the collection, review, verification, approval, and processing of timesheets, ensuring compliance with KBA policies and legal requirements.
- Maintains comprehensive payroll, benefit, and HR records and ensures compliance with federal and state employment laws, including wage and hour regulations.
- Leads HR projects and administration, serving as the liaison between the organization and external HR consultant.
- Receives and routes incoming mail.
- Oversees budget updates, ensuring financial statements reflect accurate and current budget activity.
- Reviews and codes invoices, assesses budget allocations, and approves expenditures within assigned authority.
- Coordinates and prepares materials for finance committee meetings, including financial presentations and reports.
- Acts as point of contact for staff budget inquiries, providing guidance on budgetary compliance and available funding/resources.
- Manages and maintains Executive Director and Board Member schedules and exercises discretion in scheduling high-level meetings based on organizational priorities.
- Serves as primary contact for executive communications, screening and prioritizing phone calls, emails, and other correspondence on behalf of the Executive Director.
- Communicates with Board Members as needed and provides support on governance, documentation, and compliance matters.
- Drafts, reviews, and revises reports, presentations, and other critical organizational documents.
- Prepares Board meetings packets, including agendas and minutes, noting any key follow-up actions.
- Records minutes during board meetings.
- Coordinates membership and communications projects, serving as the liaison between the organization and external membership and communications consultants.
- Monitors and reports on membership trends, revenue impact, and renewal performance to the Executive Director.
- Develops and maintains relationships with members and ensures a high level of customer service.
- Independently analyzes and resolves complex member inquiries, providing strategic solutions and expert guidance on member concerns and grievances.
- Manages staff requests for various membership lists and communications materials.
PRIMARY SKILLS & QUALIFICATIONS
- Bachelor’s degree or equivalent experience in business administration or related field.
- Minimum of 3 years of experience in an assistant role or similar; experience with payroll and benefits is preferred.
- Minimum of 3 years of experience working in databases, CRM systems, or relationship management platforms.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams). Familiarity with Adobe and QuickBooks helpful.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Demonstrates excellent communication, interpersonal, and relationship-building skills to work effectively with diverse groups of internal and external stakeholders.
- Self-motivated, self-directed team player with a high level of professionalism and emotional intelligence.
- Maintains a high level of professional integrity, upholding confidentiality standards even when faced with challenging situations.
- Frequent periods of sitting, standing, or bending.
- Must be able to lift or move objects up to 30 lbs.
BENEFITS: The Kansas Bar Association offers a generous benefits package including a 37.5-hour work week; paid time off including time off during the holiday season; company-paid employee life, medical, dental, and vision insurance; access to EAP program; short- and long-term disability, and annual employer discretionary contribution plus employee voluntary contribution option to 401(k) retirement plan.
HOW TO APPLY: Please submit a resume with a cover letter detailing how qualifications are met, and three professional references. Incomplete applications may not be considered. Send application packet to jobs@ksbar.org.
Salary : $50,000 - $55,000