What are the responsibilities and job description for the Administrative Assistant position at HR Recruiting Team?
Solvita comes from “sol” meaning sun and “vita” meaning life. As sunlight nurtures new life, we take the donor gift and transform it into new hope, bringing the light of healing to patients in our local hospitals and to patients around the globe in need of tissue transplants.
Because we believe that everyone deserves more time to live life to its fullest.
ESSENTIAL FUNCTIONS 1. Arranges meetings, conference calls and appointments as well as domestic and international travel.2. Serves as a primary point of administrative contact for internal and external inquiries.3. Adds, modifies, deactivates, and tracks user permissions for various applications.4. Verifies and processes expense reports.5. Authorizes weekly timesheets along with coding and submitting monthly credit card transactions for staff as directed.6. Develops records, files and spreadsheets and creates procedures that support updating these materials.7. Maintains departmental documentation (training, regulatory, etc.) to ensure it is kept up to date and adheres to Solvita standards and policies.8. Makes and processes purchase orders, for assigned area, and ensures invoices are paid on time.9. Communicate with Accounting and Purchasing departments regarding items received and invoice completion.10. Assist in management of IT equipment and maintaining adequate stock of office supplies.11. Coordinates office repairs as necessary.12. Participate in budgeting discussions.13. Participates in contract and price negotiations.14. Performs other duties as assigned.
Minimum Requirements:
High School Diploma or GED.
We offer:
A highly competitive benefits package including medical, dental, vision, life and supplemental insurance
401(k) with employer contribution and match
Generous paid time off (PTO) - up to 5 weeks in your first year!
Opportunities to participate in recreational activities such as Battle of the Businesses, special events such as Kings Island Day, Dayton Air Show and opportunities to give back.
Opportunities to join various employee committees
