SF-DMC Administrative Coordinator

JOB SUMMARY This is a union position. The DMC Administrative Coordinator is responsible for clerical and administrative support for program. Providing high quality customer service, the DMC Administrative Coordinator ensures that the administrative and compliance needs of the DMC contracts are met and in compliance with agency policies and procedures. This position requires working in a swing shift (3 to 11:30 PM) and through weekends. KEY RESPONSIBILITIES Administrative Responsibilities: Provides clerical support, including data entry and tracking, typing, copying, document filing, organization and storage, for group attendance and sign-in sheets, new client orientation handbooks, group curriculum, pop sheets, vendor invoices, and other responsibilities. Fills out forms, updates logs and tracking documents, and creates/maintain reports. Responsible for organizing supplies. Responsible for dispensing mail. Takes staff meeting minutes for program director and maintains records of staff attendance of meetings and trainings. Greets visitors, completes and stores visitor confidentiality form and visitor sign-in log, directs visitors to destinations. Supports in resolving problems with facility equipment (i.e., telephones). Treatment Setting Responsibilities: Performs periodic house runs as needed to ensure and maintain the safety and security of the facility. Documents client updates and incidents in the facility log daily. Performs crisis de-escalation and consults with leadership as needed and communicates with treatment team as unforeseen situations arise. Ensure clients are on-time for van transportation, helps ensure clients are attending groups when they are taking place – may close gym, bus stop, parking lot to accomplish this. Attends required trainings and meetings. NEXUS Responsibilities: Filing and storage of all nexus documentation (client sign-in/out logs, signed visitor confidentiality forms, visitor sign-in/out logs, pop-sheets/completed house run forms, etc). Coordinates with the Food Services department and the leadership to assign job functions to clients. Documentation Responsibilities: Keeps accurate up to date records of all tasks and duties. QUALIFICATIONS   Education, Certification, and Experience Required: High School Diploma or equivalent. 2 years or more experience in an administrative role preferred.   Desired: Bachelor’s Degree in a related field.   Background Clearance Must complete a background check and livescan   Knowledge Required: Culturally competent and able to work with a diverse population. Strong proficiency with Microsoft Office applications, specifically Word Outlook and Internet applications. Desired: Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self-sufficiency.

Salary : $24 - $27