What are the responsibilities and job description for the Business Office Manager position at HRA?

Enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, resident files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance with state and federal regulations and the standards of HRA.

Office Management :

Ensures incoming phone calls are managed
Assists Executive Director and Management Team
Performs Manager On Duty responsibilities when assigned Maintain vendor contract files Accounts Payable :
Inputs all required information related to AP into the Yardi system
Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.
Assigns all expenses to the proper department code numbers
Maintains the petty cash process including ledger accounting for disbursements

Accounts Receivable :

Inputs all required information related to AR and resident information into the Yardi system

Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.

Generates resident billing with accuracy. Responds to resident and family inquiries.

Makes bank deposits daily.

Provides information and data entry of financial information for the Executive Director related to required reports

Prepares refund requests for residents when applicable

Ensures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as appropriate

Financial :

May participate in monthly budget variance conferences and provide reports

Assists with community credit card reconciliation at the direction of the Executive Director

General accounting duties as necessary

Administrative :

Properly reports and tracks job related injuries and incidents

Maintains OSHA logs

Maintains labor law, state and federal regulation postings

Prepares and maintains all associate files

Prepares and maintains all resident financial files

Maintains confidentiality of all resident and associate information

Human Resources :

Assists in the recruitment of new associates

Performs on-boarding process of new hires to include paperwork and adding them into the HRIS

Inputs and assigns required courses to new hires, existing associates and assists with on-line training system

Assists in the administration of Company benefit programs

Provides support and guidance related to associate leaves of absence

Acts as the liaison for the Community in regards of Company policies and procedures

Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions

Maintains personnel files

The ability to work in a safe and alert manner

The ability to take ownership for associate's safety and the safety of the residents

Must disclose any medication that might impair associate's ability to perform the job safely or competently.

Payroll :

Processes payroll to including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned day

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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Business Office Manager

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