What are the responsibilities and job description for the Executive Assistant to President & CEO position at HRCU - Holy Rosary Credit Union?
Description
We are seeking a highly motivated and resourceful Executive Assistant to support our President & CEO and executive team. The Executive Assistant frequently interacts with senior leadership, the board of directors, supervisory committee, community leaders, and represents the President & CEO. The Executive Assistant is proactive and adaptable navigating through a variety of tasks that may shift rapidly based on organizational priorities. There are a broad variety of administrative tasks that includes managing an active calendar of appointments and provides administrative support to the executive management team and senior managers.
We are seeking a highly organized and resourceful Executive Assistant to provide comprehensive administrative support to our President & CEO and executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and maintain strict confidentiality with sensitive information. The Executive Assistant’s role is crucial in ensuring the smooth operation of the executive office (or President’s Office). Responsibilities include calendar management, event planning and travel arrangements, organizing meetings and taking meeting minutes, and providing some administrative support to the board of directors and board committees. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
Prior experience as an Executive Assistant to the C-Suite and working with the Board of Directors is required.
HRCU is a community-based credit union serving all of New Hampshire and York County Maine providing superior service to our members and making a difference in our communities. We believe in empowering our associates, providing an opportunity to thrive, and make a career at HRCU.
Essential Functions
Experience: 5 years to 10 years of similar or related experience.
Skills
Interpersonal Skills: Work involves motivating and influencing other leaders and stakeholders to accomplish key organizational objectives. External contacts are vital, not only for the success of the position, but the success of the organization overall. Work involves making material presentations to the Board of Directors, community leaders, and business leaders.
Applicant Instructions
HRCU is an Equal Opportunity Employer (EOE). We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
We are seeking a highly motivated and resourceful Executive Assistant to support our President & CEO and executive team. The Executive Assistant frequently interacts with senior leadership, the board of directors, supervisory committee, community leaders, and represents the President & CEO. The Executive Assistant is proactive and adaptable navigating through a variety of tasks that may shift rapidly based on organizational priorities. There are a broad variety of administrative tasks that includes managing an active calendar of appointments and provides administrative support to the executive management team and senior managers.
We are seeking a highly organized and resourceful Executive Assistant to provide comprehensive administrative support to our President & CEO and executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and maintain strict confidentiality with sensitive information. The Executive Assistant’s role is crucial in ensuring the smooth operation of the executive office (or President’s Office). Responsibilities include calendar management, event planning and travel arrangements, organizing meetings and taking meeting minutes, and providing some administrative support to the board of directors and board committees. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
Prior experience as an Executive Assistant to the C-Suite and working with the Board of Directors is required.
HRCU is a community-based credit union serving all of New Hampshire and York County Maine providing superior service to our members and making a difference in our communities. We believe in empowering our associates, providing an opportunity to thrive, and make a career at HRCU.
Essential Functions
- Manage the CEO’s calendar, including scheduling meetings and appointments, ensuring the CEO is prepared for all meetings to optimize time. Prioritize inquiries and requests while troubleshooting conflicts with little guidance, ensuring the schedule is followed and respected.
- Independently manage the CEO’s mail, email, and telephone communications including drafting emails, preparing reports, and other forms of correspondence that facilitate effective communication and relationship building while handling confidential information with discretion and professionalism.
- Proactively follow up on incoming issues addressed to the CEO, including those of a sensitive or confidential nature, and inform the CEO of the appropriate course of action, referral, or response recommended.
- Coordinate event planning for corporate functions, meetings, and other engagements. Maintain event checklists to track progress on all deliverables to ensure successful outcomes.
- Serve as the CEO's administrative liaison to boards and committees. Adhere to compliance with applicable rules and regulations set in the bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
- Efficiently organize and prepare for Board and Committee meetings, including scheduling, logistics, and the preparation of meeting materials. Transcribe comprehensive meeting notes for Committee meetings ensuring accurate capture of decisions and actions items and follow up on actions items as necessary.
- Work as a meeting planner for annual strategic planning sessions and other functions that may arise.
- Serve as the board on-line portal administrator. Maintain Board and Committee meeting agendas, meeting packages, and other pertinent documents in the board portal. Work with IT staff to ensure the Board, Committee members, and assigned staff have access to the portal via their assigned devices and receive education and updates about changes to the board portal and/or documents filed in the board portal.
- Provide administrative support to the Board of Directors and Committees, as needed. Transcribe comprehensive meeting notes for Committee meetings ensuring accurate capture of decisions and actions items and follow up on actions items as necessary.
Experience: 5 years to 10 years of similar or related experience.
Skills
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Must be highly skilled in all Microsoft office products, virtual meeting software and very proficient in technology related tasks.
- Strong interpersonal skills and the ability to build relationships with leadership team, staff, board members, vendors and community.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
Interpersonal Skills: Work involves motivating and influencing other leaders and stakeholders to accomplish key organizational objectives. External contacts are vital, not only for the success of the position, but the success of the organization overall. Work involves making material presentations to the Board of Directors, community leaders, and business leaders.
Applicant Instructions
- Resume and cover letter required. Updates and communication will come through the portal.
- No phone calls please.
- Direct hire – no recruiter, agency, or sales inquires please.
HRCU is an Equal Opportunity Employer (EOE). We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
