Procurement Specialist

General Description

Under the guidance of the Director of Contracts and Procurement, the Procurement Specialist will procure and oversee the day-to-day purchase, receipt, and procurement of services, supplies, hardware, software, and other commodities required for contract and business performance. This position will be working in a focused team environment interacting with internal and external customers.

How You Will Fulfill Your Mission

• Procure material, equipment, supplies, services, and commodity products. Authorized to commit HSG to expenditures in the purchase of supplies and materials.
• Negotiate price, delivery, and quality of products/services and perform price reasonableness assessments.
• Serve as a point of contact for suppliers on matters of purchase and delivery of supplies and materials.
• Establish new suppliers, monitor performance, and provide improvement recommendations. Manage a supplier performance appraisal system coordinated with company technical points of contact.
• Track procurement for supplier compliance with negotiated terms and delivery dates.
• Interface with receiving and accounting to resolve any issues, utilizing advanced procurement software systems such as Costpoint and Maximo.
• Evaluate root cause and corrective action with suppliers on late delivery performance and develop a corrective action plan.
• Support reporting, planning, and budgeting actions of the accounting department, senior and program management.
• Support the Director in the creation and implementation of templates, process, and policies.
• Maintain a detailed procurement filing system and document communications and correspondence to and from customer regarding procurement matters.

The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.

Why We Value You

• You are able to work independently and show a high level of initiative and attention to detail
• You have a consistent character and do not yield to pressure to compromise or cut corners
• You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across
• You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
• You have faith in your own ideas and ability to be successful
• You hold yourself to the highest standard and work to inspire your team to produce quality work

Specific Knowledge/Certification Requirements

Minimum Qualifications

• Minimum of seven (7) years of related experience, including at least five (5) years in a US Government purchasing environment.
• Ability to communicate effectively with suppliers and colleagues.
• Flexibility, exceptional decision-making skills, and adaptability for a constantly changing environment.
• Detail oriented and organized; able to understand purchasing, logistics and accounting data and ensure accuracy.
• Ability to negotiate best cost savings.
• Knowledge of Supply Chain principles and Material Management processes.
• Demonstrated proficiency in Microsoft suite.

Preferred Qualifications

• Exposure and experience in ERP systems, specifically Cost Point

Working Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

• Physical Demands: While performing the duties of this job, the employee may be required to walk, sit, or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; have sufficient manual dexterity to operate a keyboard, calculator, telephone, and other such office equipment as necessary; may occasionally move and/or lift up to 50 pounds or more with assistance. Specific visual abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
• Work Environment: Work will mainly be performed in an office setting and occasionally with irregular hours.
• Travel: A low to moderate amount of travel away from office may be required.