Equipment Coordinator

Over 100 Years of Experience at Work for You!
Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.
Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.
The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.  Hubbard Construction's parent company, Eurovia, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

General Description

The equipment coordinator is responsible for maintaining a database for tracking equipment on company job sites and managing equipment records and equipment usage records for the company.  We are seeking a self-motivated, detailed-oriented candidate with excellent communication and data entry skills.

Key Duties

• Issues PO’s for all equipment parts or services purchases authorized limit of $100 as established by company policies for this position.
• Ensures all PO’s greater than authority limit are approved by Manager prior to being issued.
• Ensures PO’s have correct information recorded; cost center, material code, quantity, expected price, management unit, general ledger code, and tax code.
• Ensures packing slips have all required information; equip #, PO #, authorized signature, quantities, and price.
• Complete Good Receipt for all packing slips verifying all information on packing slip is correct and has been received.
• Ensure packing slip is sent to Accounts Payable for processing.
• Ensures credit slips have all required information; equip #, PO #, authorized signature, quantities, and price.
• Tracks parts cores for return and credits.
• Performs daily activities for flow of paperwork through repair, transport, payroll systems by maintaining accountability of all paperwork.
• Ensures source document accuracy and complete information such as labor, parts, and purchase order information is recorded on each document.
• Track DOT Daily inspections.
• Update spreadsheets of daily costs/Revenue for the trucks
• Setup municipal inspections of trucks annually
• Track permits
• Update service records of each truck
• Assist Equipment Manager for tracking and repairs.
• Performs daily activities needed to accurately manage assets.
• Performs other duties as assigned.

Qualification Requirements

• General. To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and Experience. This position typically is not an entry-level job, as it requires demonstrable previous experience as an Equipment Coordinator. A high school diploma or General Education Degree (GED) is required.

• Knowledge, Skills and Abilities.
  • Strong customer-service skills.
  • Minimum of 2 years of clerical equipment experience required.
  • Demonstrated ability to provide efficient, professional equipment support, including strong problem-solving skills.
  • Strong analytical skills, including an aptitude for managing detailed quantitative information.
  • Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, and PowerPoint, as well as SAP.
  • Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure.

• Physical Demands.  The following physical demands are representative of those that must be met by an Equipment Coordinator to successfully perform the essential functions of this job.   

• Required to sit; talk or hear, both in person and by telephone; operate standard office equipment; and reach with hands and arms.
• Ability to lift, on a frequent basis, at least 25 pounds and carry up to 15 pounds.

• Work Environment. The work environment characteristics described below are representative of those that an Equipment Coordinator encounters while performing the essential functions of this job.   

• Work generally is performed in an office environment, although periodic visits to the various construction sites will be required.
• The noise level in the typical office work environment is quiet.
• Work in the field may involve a variety of substances commonly found on construction sites.

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.