Contracts Administrator

1. JOB SUMMARY

The contracts Administrator is responsible for reviewing and managing equipment sales and Aftermarket sales contracts. This role negotiates contract terms and conditions for purchase orders and direct bids, and pre-negotiate terms & conditions for projects. The Contract Administrator also coordinatre procurement of bonds for various bid types, including direct bids, design build bids, CMAR bids, as well as projects requiring performance & payment bonds, supply bonds, maintenance bonds, or warranty bonds. Acting as a liaison between internal stakeholders and external partners, this position ensures the organization’s contractual obligations align with business objectives and risk management strategies.

1. ESSENTIAL DUTIES AND RESPONSIBILITIES

The following represents a list of essential duties and responsibilities. It is not all encompassing and may be expanded or altered as business needs change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review, draft, and negotiate equipment sales and aftermarket sales contracts in accordance with company policies and applicable regulations
• Collaborate with internal stakeholders, including legal, HR, finance, and project management teams, to ensure contract compliance and risk mitigation
• Analyze and negotiate terms and conditions for purchase orders and project contracts, ensuring alignment with company objectives
• Facilitate contract execution by coordinating necessary approvals and ensuring all contractual documents are properly maintained
• Advise internal teams and leadership on contract terms, obligations, and potential risks
• Ensure compliance with federal, state, and local laws affecting contract administration and procurement
• Coordinate with bonding companies to secure required bonds and maintain accurate records of bond documentation
• Oversee the request, receipt, and distribution of insurance certificates to customers
• Ensure proper execution and documentation of purchase orders and tax exemption forms as required.
• Maintain an organized digital and physical repository of contracts, amendments, and supporting documentation.
• Monitor and implement updates to existing contracts in response to legal or regulatory changes.
• Provide contract-related insights to project managers and finance teams, including special terms, delivery dates, penalties, and federal project requirements.
• Conduct due diligence on new customers to assess contractual viability before acceptance.
• Stay informed on industry trends, legislative updates, and best practices in contract administration.
• Manage equipment order entry, ensuring accuracy and adherence to contractual requirements.

1. SUPERVISORY RESPONSIBILITIES

This position has no supervision responsibilities.

1. WORK ENVIRONMENT

While performing the duties of this job, the employee regularly works in an office setting.

1. PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Light physical demand, able to sit at a desk using a computer, calculator and to concentrate and read for extended periods. Must be able to read and comprehend contracts, including small print, compose scope, terms and conditions write letters. Role will enter data into a computer on a daily basis.

1. POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday, based on approved schedule. Occasional evening and weekend work may be required as job duties demand or for training opportunities.

1. TRAVEL

Travel may be required for training, or customer meetings off-site.

1. REQUIRED EDUCATION, EXPERIENCE AND SKILLS

• Bachelor's degree in Business Administration, Legal Studies, Supply Chain Management, or a related field
• Paralegal Certification or Contract Management (such as CPCM or CFCM) is strongly favored
• A minimum of 5 years work experience in contracts administration, business administration, application engineering, project management, or other relevant roles
• Experience with contract negotiation, risk assessment, and compliance with federal, state, and local regulations
• Familiarity with public sector procurement, bid processes, and bonding requirements is highly desirable
• Experience working with independent manufacturer’s representatives is a plus
• Exposure to sales, sales management and/or project management in wastewater treatment industry or related field
• Contract, risk management, insurance and bonding background preferred

• Contract Management Expertise: Strong understanding of contract law, terms, and risk mitigation strategies.
• Negotiation Skills: Ability to analyze, negotiate, and structure contracts in the best interest of the company.
• Attention to Detail: Excellent ability to review contracts for compliance, accuracy, and risk exposure.
• Legal and Regulatory Knowledge: Understanding of relevant legal frameworks, including FAR (Federal Acquisition Regulations) for government contracts.
• Communication and Interpersonal Skills: Strong verbal and written communication skills for interacting with internal stakeholders and external partners.
• Analytical and Problem-Solving Abilities: Capable of identifying and resolving contract-related risks and discrepancies.
• Organization and Documentation: Proficiency in maintaining digital and paper-based contract records.
• Technology Proficiency: Experience with contract management software, ERP systems, and Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Time Management: Ability to manage multiple contracts and deadlines simultaneously in a fast-paced environment.
• Collaboration: Ability to work cross-functionally with legal, finance, HR, and operations teams to ensure contract compliance.

Pre-Hire: Ability to pass a drug test, background check as it relates to the role, and completion of an I-9 form. HUBER is an E-Verify Employer.

Huber Technology, Inc. is an equal opportunity employer – www.huber-technology.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.