FULL-TIME Child Care Administrative Assistant

Administrative Assistant (Full-Time)

We are currently seeking a talented, highly organized, hardworking, self-driven, and family oriented Administrative Assistant that is an enthusiastic team player to help support our fast paced, growing child care center!

This is a full-time position that reports to the Director and requires the following availability:

• Monday through Friday
• Our Administrative Assistant contributes to the successful daily operations by being the main point of contact for others. This position is also responsible for enrolling / maintaining Brightwheel ® records, general clerical tasks, data collection, creation and publishing of monthly newsletter, general office management, greeting visitors, and providing classroom coverage as needed.

The Administrative Assistant position will need to have experience in the areas of secretarial, computer literacy, accounting, strong organizational and communication skills, and the ability to work with children, families, child care providers, and maintain confidentiality.

The employee may be required to run facility related errands and attend off-site meetings; the employee must be able to operate, maneuver and/or control a motor vehicle.

PRIMARY RESPONSIBILITIES:

• Create and manage children’s enrollment files,
• Create Enrollment packet for the parents/guardians,
• Prepare and maintain various reports and correspondences,
• Weekly submission of the electronic time sheet for payroll calculation,
• Complete monthly third-party billing,
• Answer all phone calls for the center,
• Help maintain licensing standards and company policies,
• Greet parents/guardians, and provide support,
• Perform required data entry,
• Make copies, post signs as needed,
• Assist children’s transitions as needed,
• Help manage office and general supply orders,
• Other duties and projects as assigned.

MINIMUM QUALIFICATIONS:

• Must be at least 21 years old,
• Works: Level III
• High school diploma or equivalent,
• Valid North Carolina Driver’s license with insurable driving record,
• Ability to meet and maintain North Carolina Child Care Licensing requirements, federal, and local guidelines including, but not limited to, fingerprinting clearance, negative TB test, and physician clearance.
• Ability to prioritize, manage, and complete multiple projects simultaneously in a timely manner.
• Excellent customer service, organization, and time management skills.
• Professional etiquette in verbal and written correspondence(s).
• Courteous, prompt, and attentive to detail.
• Able to work independently and be a self-starter.
• Maintain confidentiality.
• Ability to handle financial billing and collections.
• Strong technical skills.
• Ability to work accurately, independently and to handle multiple tasks simultaneously.
• Ability to frequently lift and carry a range of weight from ten (10) to forty (40) pounds.

PREFERRED CANDIDATES have experience / proficiency with the following: APPLICATION INFORMATION:

• Administrative, Administrative Assistant experience in a Licensed Child Care Facility in North Carolina,
• NC Early Childhood Education Credentials (Administrator).
• North Carolina Child Care licensing rules and regulations.
• Microsoft Office 2010 and above (i.e. Word, Excel, Outlook, Publisher, Access, etc.),
• Brightwheel software.
• QuickBooks ® Accounting software.
• NC Child and Adult Care Food Program (CACFP) requirements.
• Routine bookkeeping and clerical work involving the preparation and maintenance of bookkeeping or financial records,
• Staff scheduling.
• Actively seek to continuously update skills by attending outside workshops and conferences whenever possible.
• Constantly seek new ideas and materials for use in the classroom with the children or to share with other staff members.

Employment applications are available on our website (www . huckleberrysfriends . com) and may be submitted in person, via email, or fax (see contact information below).

**Resumes are highly encouraged in addition to employment applications, though not required.**

For immediate consideration, please drop off your application and/or resume in person between the hours of 9:30 am and 2:00 pm. Monday through Friday.

CONTACT INFORMATION:

Huckleberry's Friends Child Care Center & Preschool

• Address: 1000 Lawndale Street, Garner, NC 27529
• Phone: ( 919 ) 779 - 3335
• Fax: ( 919 ) 301 - 8890
• Website: www . huckleberrysfriends . com
• ABOUT US:

At Huckleberry's Friends Child Care Center & Preschool, we believe every child is a precious being with basic social, physical, emotional, and intellectual needs. It is our purpose to meet those needs as well as build a team of qualified staff who will promote our philosophy.

Huckleberry's Friends first opened its doors in 1987, after our founders' own relentless search for quality child care services went unfulfilled for far too long. It is from this desire to find the best possible care that our standards of providing it are based. To this day, Huckleberry's remains a family owned and operated child care facility. We value the relationships that we have with our staff, children, and the families that we support and treat each individual as part of our "extended family."

We provide a structured, center based learning environment with the opportunity for children to explore, create, and learn! Our trained caregivers are welcomed to couple our developmentally appropriate curriculum with their own unique teaching styles, years of experience, and creative ideas to foster the best preschool environment for our students! From dress up to cooking to structured circle time, we believe learning happens throughout the entire day, and we want YOU to help facilitate that learning!

If you are looking for a positive, flexible, and professional work environment in a family-oriented child care facility, please call us today!

PHYSICAL AND ENVIRONMENTAL DEMANDS:

The physical and environmental demands described here are representative of those that must be met by employees to successfully perform the essential job functions of this position. In compliance with the Americans with Disabilities Act, reasonable accommodations will be considered. * Use of hands, wrists and fingers to lift and move up to 25 lbs. will be required. * Movements such as stooping, crouching, bending, kneeling, and reaching are required. * This position requires mostly sitting with occasional standing and walking * This position requires spending time both indoors and outdoors. The employee could experience inclement weather conditions such as rain, snow, cold or hot temperatures. * This position requires the ability to focus on a computer screen for extended periods of time. * Must be able to drive a vehicle when necessary.

Equal Opportunity Employer

Job Type: Full-time

Schedule:

• 10 hour shift
• 8 hour shift

Application Question(s):

• Do you have Level III in WORKS?

Ability to Relocate:

• Garner, NC 27529: Relocate before starting work (Required)

Work Location: In person