Part-Time Bookkeeping Assistant

Position Description

Hudson County Community College

Part-time Bookkeeper Assistant

Office of Advancement and Communications

Position Vacancy Notification

Posting Date: October 11, 2024

The Opportunity

Hudson County Community College (HCCC) seeks a Part-time Bookkeeper Assistant for the Office of Advancement and Communications, to join its award-winning and nationally recognized institution. This is an exciting time to be a part of the HCCC community. This year the College will be celebrating its 50th anniversary. HCCC has recently been named one of 101 recipients, 1 of only 7 community colleges to be distinguished, for the Higher Education Excellence in Diversity (HEED) Award, a national honor recognizing U.S. colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. HCCC’s Culinary Arts Institute was ranked as the #6 Culinary Arts program in the United States by Best Choice Schools. HCCC is a 2024 Bellwether College Consortium Legacy Award winner, a 2024 Achieving the Dream Leader College of Distinction, and a 2024 National Inspiring Programs in Business from INSIGHT Into Diversity . Also, HCCC has been named a 2024 award winner.

Position Summary/Job Description

The Office of Advancement and Communications seeks a detail-oriented and proactive Bookkeeping Assistant to join our team. This position will focus on a range of financial and administrative tasks to ensure the smooth operation of accounting processes. You will work closely with the HCCC Foundation’s accountant.

Summary Of Duties

Key Responsibilities:

Invoice And Check Management

• Collect and sort invoices and checks.
• Print and mail invoices, donor acknowledgment letters, and receipts.
• Request and process payments to vendors as required.
• Process and write checks, and mail them to businesses and employees.
  
  

Banking And Deposits

• Prepare bank deposits, including making copies of checks to be deposited.
• Make deposits into bank accounts.
  
  

Financial Documentation

• Prepare and process purchasing, travel, personnel, or related documents.
• Prepare, process, and mail raffle licenses and related documents needed for events.
• Create and process accounts receivable and payable.
• Record day-to-day financial transactions and complete the posting process.
  
  

Record Maintenance

• Maintain and retain all accounting source documents, including pledge receivables, donor receipts, deposit slips, bills/invoices, vendor files, donor files, bank statements, and credit card statements with approved expenses.
  
  

Collaboration

• Work closely with an accountant on a frequent basis to ensure accurate financial reporting and compliance.
  
  

Qualifications

Qualifications:

• High school diploma or equivalent; additional accounting or finance education is a plus.
• Ideal candidates have a strong understanding of financial and accounting principles.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel) and accounting software.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Reliable and trustworthy with a strong work ethic.
• Ability to manage multiple tasks and prioritize effectively.
• Capable of working independently and as part of a team.
  
  

Working Conditions

• This is a part-time position requiring flexibility in scheduling to accommodate department and board needs.
• The position is based on-site, involving meeting attendance as necessary to complete job requirements.
• No parking is available.
• Ability to run errands including, but not limited to the bank, bursar’s office, registrar’s office, the pickup and securing of raffle licenses, and attending events on and off campus.
  
  

Hudson County Community College (HCCC) serves more than 20,000 credit and non-credit students annually. The College offers nearly 90 degree and certificate programs, including award-winning English as a Second Language; Science, Technology, Engineering, and Mathematics (STEM); Culinary Arts/Hospitality Management; Nursing and Health Professions; and Humanities and Social Sciences. The HCCC Culinary/Hospitality Management program was ranked number six in the U.S. by Best Choice Schools.

To Apply

Please submit a cover letter and resume to when submitting your application.

Cover letters without salary expectations will not be considered.

Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

( Does not apply to Part-time staff).

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

01

Do you have a high school diploma or equivalent as outlined in the qualifications?

• Yes
• No
  
  

Required Question