What are the responsibilities and job description for the Tenant Coordinator - San Jose position at Hudson Pacific Properties?
At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in San Jose, CA. The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and manages many aspects of day-to-day office operations. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized amidst a fast-paced, dynamic environment.
What You’ll Do
What You’ll Do
- Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
- Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
- Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
- Keep information accurate for buildings, leases, contacts, and emergency procedures.
- Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
- Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.
- Prepare and update tenant app content.
- Plan and execute tenant events.
- Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.
- Collaborate with building operations teams to address tenant work orders.
- Interest or experience in real estate.
- 2 years of administrative experience in a corporate environment.
- Bachelor’s Degree preferred.
- Strong proficiency in Microsoft Excel, Word and Power Point.
- Excellent communication and interpersonal skills.
- Ability to multi-task with a customer focused approach.
- Detailed oriented with strong follow up skills.
- Ability to work independently and effectively collaborate.
- Availability to work onsite Monday-Friday 8am-5pm.
About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries. Hudson Pacific’s unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries. Hudson Pacific’s unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.
Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.
Salary : $25 - $32
