What are the responsibilities and job description for the Academic Affairs Operations Support Assistant HV-MC-11425 position at Hudson Valley Community College?
Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.
Hudson Valley seeks experienced, dynamic, capable, creative and caring, Internal candidates currently employed by either HVCC or the EOC who would like to join our team and continue to build on decades of successful service to our community.
Academic Affairs Operations Support Assistant
HV-MC-11425
In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement.
Minimum Qualifications: Associate 's Degree and two or more years of paid work experience in an administrative office setting; proficiency with office software, preferably Microsoft Office.
Must be a skilled communicator, both orally and in written form and possess exceptional interpersonal skills. The ideal candidate will have a high degree of organizational skill and attention to detail.
Nature and Scope of Duties:
The Academic Affairs Operations Support Assistant co-reports to the Associate Vice President for Academic Affairs and the Vice President for Academic Affairs. Duties include, but are not limited to, the following:
1. Provides excellent customer service that represents the academic affairs division.
2. Assist with coordination of special projects as assigned in all academic divisions.
3. Demonstrates exceptional organizational skills.
4. Responds in a timely fashion to oral and written communications.
5. Maintains and updates general education compliance documentation for all academic departments.
6. Maintains and updates the program review schedule for academic departments.
7. Communicates all SUNY and NYSED approved curriculum to stakeholders.
8. Enhances and maintains an organizational system for academic records.
9. Attends all Academic Support department meetings.
10. Supports new and existing academic initiatives on an as needed basis.
11. Supports academic departments including the Vice President for Academic Affairs on an as needed basis.
12. Supports academic departments with grants and all accreditation processes, procedures, and reporting as assigned.
13. Ensures course outlines from academic departments are up-to-date, posted and maintained on the V-drive or other organizational system.
14. Reviews and maintains budget documentation for the academic support areas.
15. Completes travel authorizations and other college forms for academic affairs as needed.
16. Prepares pre-work for SUNY and NYSED paperwork, including but not limited to program codes, course outlines, and curriculum charts.
17. Supports and maintains projects as needed for the efficient operation of academic affairs.
18. Maintains confidentiality as needed.
19. Coordinates office appointments.
20. Maintains inventory of office supplies and orders as needed.
21. Performs other academic duties as assigned
This is a full-time 12-month, Management Confidential position with a salary of $68,000.
Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee’s spouse and children free tuition waivers. HVCC also has a generous leave policy. If you’re employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans
To apply, please visit www.hvcc.edu/jobs and complete the online application before the internal close date of January 19, 2025.
Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.
Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.
Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Salary : $68,000
