Operations Manager, Office of the President HV-MC-2425

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring Internal currently employed by either HVCC or the EOC individuals who would like to join our team and continue to build on decades of successful service to our community.

Operations Manager, Office of the President
HV-MC-2425

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement and be currently employed by either HVCC or the EOC.

Minimum Qualifications:

Master’s degree with a minimum of five (5) years’ experience in post-secondary educational administration and knowledge of requirements of accreditation guidelines required. Advanced management experience in support of a senior level administrator or executive; thorough knowledge of office practices, software and systems; ability to communicate effectively with all campus constituents and the public; working familiarity with management principles at organization-wide level (planning and resource allocation, human resources, project control, etc.) required. Proven experience coordinating 100 person events with a wide array of constituent groups, as well as strong organizational skills are required.
The preferred candidate will have experience building relationships with diverse individuals and groups; professional community networking, and a customer service mindset with the ability to relate to people at all levels is preferred. The individual should have demonstrated attention to detail, an ability to analyze and synthesize data, and an ability to successfully manage a variety of projects simultaneously. 
The preferred candidate will have a positive, team-oriented attitude, be highly detailed, a self-starter, and ensure discretion in all work-related matters, with an exceptional drive to complete tasks in a timely fashion.

Nature and Scope of Duties
The Operations Manager in the Office of the President reports to the Chief Operating Officer, providing senior management support to both the President’s Office, the Board of Trustees, and senior leadership teams, as needed.

The Operations Manager to the Office of the President supports the College President in advancing his/her leadership agenda, provides counsel and insight on significant and sensitive issues and plays a critical role in strategic planning and managing priority initiatives, as well as special projects, of the College, the Office of the President, and the Board of Trustees.

The Operations Manager reports to the Office of the President and works strategically and cooperatively in a team environment; managing complex situations and multiple responsibilities simultaneously, mixing long term projects with urgent or immediate demands; manages confidential and sensitive information with integrity and caution; and develops and sustains strong working relationships with senior staff members.

•    Responsible for executing the financial and administrative affairs of the Office of the President.  Works with the Chief Operating Officer to compose yearly office budget and allocations for the President's Office and the Board of Trustees. Manages the offices finances and pays all invoices in conjunction with the Office Assistant. Reviews, prepares, and processes travel vouchers, monthly financial reconciliations and invoice payments.
•    Represents the Office of the President, as appropriate, in resolving issues that are brought to the Office of the President by students, parents, and other constituencies.
•    Executes special programs and research projects as directed by the President and/or Chief Operating Officer. Coordinates high level, high priority operations, projects, and initiatives across all areas of the institution, ensuring that high priority projects are effectively and efficiently managed. Leads projects and/or committees at the direction of the President and/or the Chief Operating Officer.
•    Researches and summarizes information and supporting data in preparation for meetings, projects, speeches and reports; correlates, edits and organizes materials to be presented in draft.
•    In collaboration with the Chief Operating Officer and the Executive Director of Communications and Marketing, drafts regular (weekly) communication to the Board of Trustees for the President’s review and approval. Additionally, partners with the Chief Operating Officer, the Executive Director of Communications and Marketing to draft proposed schedules and calendars for the President’s review with the Board of Trustees. 
•    Oversees major campus events, meetings, and special visits in collaboration with senior leadership and various College departments and logistics support.
•    Partners with the Office of Global Affairs, institutional advancement and other departments as needed to advance strategic priorities of the College.
•    Organizes meetings and activities for the institution's College Cabinet, including assisting the Office of the President with the planning for meetings, formulating agendas and programs.
•    Working with the Chief Operating Officer and the Executive Director of Communications and Marketing, provides support for government and community relations and strategic communications and administration.  Interacts and liaisons with local business, industry and community partners and stakeholders on institutional plans and priorities.
•    Manages regular reporting requirements to local governments, state government and SUNY, including lobbying reports on behalf of the college and EOC. As needed, supports leadership team members in matters related to accreditation. 
•    Handles the nomination and submission process for honorary degrees and awards submissions to SUNY.
•    Performs other duties as assigned.

This is a full-time 12-month, Management Confidential position with a salary range of $70,000.00 to $72,000.00.

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee’s spouse and children free tuition waivers. HVCC also has a generous leave policy. If you’re employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

To apply, please visit www.hvcc.edu/jobs and complete the online application before the Internal close date of February 10, 2025.  

 Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, 

Salary : $70,000 - $72,000