What are the responsibilities and job description for the Temporary, Board Relations position at HUMAN RIGHTS CAMPAIGN INC?
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team. Don’t meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply for jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Position Summary:
The Board Relations Temp will work with the Board Relations staff under the direction of the Director of Board Relations, facilitating the logistics of HRC’s national volunteer Equality In Action Weekend and Spring Board Meeting. The Board Relations Temp must be extremely proactive, detail oriented, with database experience and/or demonstrated aptitude to handle a multitude of details simultaneously.
This is a one-month position beginning in late March 2024 and ending in late April 2024. The position is hybrid, with 2-3 days a week in the office, though you can choose to come into the office five days. The entire week of April 21 will be in-office/on-site at the conference location, and require work over the weekend of April 25 - April 26. The week will also require long days with work likely 6:00 AM - 10:00 PM or later during the conference. On-site accommodations will be provided at the conference host hotel from April 23 through April 27 if needed.
Position Responsibilities:
Participate as an integral part of the Board Relations program with responsibilities including:
- Assist with communication with event attendees.
- Confirm special needs/food allergies with event attendees.
- Update and manage integrity of data entered into board data systems.
- Track registration, providing updated registration information when needed.
- Confirm final event registrations.
- Order administrative and program supplies.
- Print materials.
- Create registration packets.
- Create Convention materials such as name badges, table tents and signage.
- Oversee shipping to and from the hotel.
- Manage registration and lead day of registration staff.
- Book dinner reservations.
- Ensure all receipts and invoices are turned in prior to the final day.
- Other duties as assigned.
Position Qualifications:
- One to three years of successful administrative or program support including event support
- Exemplary time management skills and the ability to prioritize.
- Meticulous attention to detail.
- Professional & responsible manner.
- Basic proficiency in Microsoft Office Suite, Google Drive and Zoom. Experience in database entry preferred.
- Personal interest in and commitment to LGBTQ rights are desirable to engage with constituents.
All positions at the Human Rights Campaign and/or the Human Rights Campaign Foundation may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
Employer is the Human Rights Campaign, Inc., an I.R.C. 501(c)(4) non-profit entity. Primary responsibilities of this position are in the Human Rights Campaign Foundation, an I.R.C. 501(c)(3) non-profit entity.
