What are the responsibilities and job description for the Accounts Payable Specialist position at HumanHire?
HumanHire has partnered with a leading Specialized Surgical Group to find a skilled Accounts Payable Specialist. In this role, you will be responsible for managing the accounts payable function, ensuring accurate and timely processing of invoices, vendor payments, and maintaining financial records. You will collaborate with various internal teams, including clinical and administrative staff, to ensure smooth financial operations and maintain strong relationships with external vendors.
Pay : $55,000 - $65,000 (based on experience)
Schedule : Monday – Friday with flexible start and end 7 : 00am – 6 : 00pm
Hybrid Schedule : Up to 3 days remote and 2 days In-Office after a 6-month period!
Benefits : Health, Vision, Dental, PTO, 401k match, Bonus opportunities, Wellness programs, Holiday pay, and more!
Responsibilities :
Process and manage all accounts payable transactions, ensuring timely and accurate payment of vendor invoices for both medical and non-medical services (supplies, equipment, office expenses, etc.).
Review and verify invoices, ensuring they are properly coded to the correct general ledger accounts and cost centers.
Work closely with clinical and administrative departments to resolve any discrepancies between purchase orders, receipts, and vendor invoices.
Maintain and organize records of all accounts payable transactions and supporting documentation.
Communicate with vendors to resolve any billing discrepancies, payment issues, or questions regarding invoices.
Ensure all payments are made in accordance with agreed-upon terms to avoid late fees or disruptions in services.
Assist with the preparation and reconciliation of monthly accounts payable reports for internal and external stakeholders.
Process and review employee reimbursements, ensuring proper documentation and adherence to company policies.
Support month-end and year-end closing processes by providing necessary documentation and assisting in the preparation of financial reports.
Assist in the tracking and reporting of accruals and prepaid expenses related to accounts payable.
Ensure compliance with relevant healthcare regulations and maintain confidentiality of financial information in accordance with HIPAA standards.
Perform other incidental duties as assigned by the accounting department.
Requirements :
Associate's degree in Accounting or Finance required; Bachelor’s degree preferred.
3 years of experience in accounts payable or related financial roles, preferably within a healthcare or medical practice setting.
Strong knowledge of accounting principles and processes, with the ability to reconcile accounts and manage detailed transactions.
Proficiency in accounting software and Microsoft Office Suite (especially Excel) and MS Business Central.
Excellent organizational and time management skills with a keen attention to detail.
Strong communication skills, both written and verbal, with the ability to work collaboratively with team members and vendors.
Prior experience working in a medical or oral surgery center’s accounting department is a plus but not required.
Salary : $55,000 - $65,000
