Labour Relations Assistant

Position Profile

Humber River Health is committed to revolutionizing patient care for our diverse community. With the opening of our new facility, North America’s first fully digital hospital, the future is very exciting for our people and programs. And we’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care. The Humber River Health l is formally affiliated with both the University of Toronto and Queen’s University.

Right now we’re looking for a Full-time Labour Relations Assistant in the Human Resources Department

Reporting Relationship:  Director, Employee/Labour Relations

Responsibilities: 

• To provide assistance and support to the Labour Relations Department for labour relations matters, including grievance management in an aadministrative capacity.
• Participate in grievance processes in an Administrative capacity for the Labour Relations Departments
• Maintain case filing system, including general information, grievances, HRTO files and general office files
• Respond to inquiries and guide interpretation of ESA and collective agreements to leaders, employees, and HR personnel; train HR staff in the grievance process
• Prepare and distribute supporting case documentation and correspondence (e.g. requests for union leaves); log and review file contents for accuracy and completeness
• Collect information and prepare case files in advance of employee/management meetings
• Track progress toward resolution against predetermined time limits
• Coordinate grievance meetings in accordance with collective agreement and/or Ministry of Labour Employment Standards Act (ESA) Section 48 or 49 requirements)
• Record notes arising from attendance at grievance meetings; prepare Union correspondence
• Prepare budgetary and financial materials used for leadership decision-making
• Log Minutes of Settlement (MOS)
• Facilitate and/or process tasks outlined in minutes of settlement (MOS) terms, including settlement payments with Finance, Payroll, Occupational Health & Safety (OH&S), HR staff, etc
•  Prepare and reconcile union billing with Accounts Payable
• Prepare and distribute supporting case documentation and correspondence (e.g. requests for union leaves); log and review file contents for accuracy and completeness
• Collect information and prepare case files in advance of employee/management meetings
• Track progress toward resolution against predetermined time limits
• Coordinate grievance meetings in accordance with collective agreement and/or Ministry of Labour Employment Standards Act (ESA) Section 48 or 49 requirements.
• Record notes arising from attendance at grievance meetings; prepare Union correspondence
• Prepare budgetary and financial materials used for leadership decision-making
• Log Minutes of Settlement (MOS)
• Facilitate and/or process tasks outlined in minutes of settlement (MOS) terms, including settlement payments with Finance, Payroll, Occupational Health & Safety (OH&S), HR staff, etc
• Provide settlement costing data (legal and other fees); track settlements to identify trends
• Prepare and analyze data, statistics, and reports for use in management decision-making
• Analyze internal and external labour relations trends and developments (e.g. leaves of absence, trends in arbitration vs. mediation etc.) to identify trends, analyze impact, recommend items for investigation, and develop action plans to address patterns and issues
• Assist Manager and  more senior labour relations staff with collective bargaining process
• Recommend updates to collective agreements in collaboration with HR colleagues (e.g. bargaining surveys); maintain collective agreement text (i.e. update, proofread, produce (print), and distribute to stakeholders)
• Other duties as assigned

Requirements:

• Diploma in Human Resources or relevant discipline from an accredited college required
• CHRP/CHRL designation preferred, or working towards it
• Minimum1  year relevant work experience in administration and LR in a unionized environment required, healthcare preferred
• Excellent computer skills (MS Office (Outlook, Word, Excel, PowerPoint, etc.)
• Ability to work independently and collaboratively within a team
• Ability to multitask in a fast paced environment
• Excellent customer service, time management, communication, attention to detail, relationship management, critical evaluation, interpersonal
• Excellent communication and interpersonal skills
• Proven decision making and problem solving skills
• Ability to handle sensitive and confidential issues/information in a professional manner
• Excellent attendance and discipline free record required.

Location:  Wilson site

Hours of work: Days, occasional evenings/weekends

Employee Group:  Non-Union

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority.  We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.

Please be advised that in order to be eligible for employment at Humber River Health, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.