What are the responsibilities and job description for the Administrative Services Officer position at Humboldt County?
DEFINITION
What You'll Do:
This position is responsible for a variety of duties, including;
- Supervision over the Dept. of Health and Human Services (DHHS) Contracts Unit, which includes planning, development, coordination and implementation of projects associated with the development, execution and monitoring of contracts.
- Implementation of agency-wide processes that provides resources and tools to staff members who develop contracts and agreements.
- Recognition of essential relationships and building them with other departments in Humboldt County such as, but not limited to County Counsel, Risk Management, County Administrative Office and the Board of Supervisors.
Where You'll Do It:
This position is located at 507 F St., Eureka.
DEFINITION
Under direction, performs complex difficult administrative, budgetary, systems, statistical and other management analyses in support of activities and functions of a specified department; plans, develops, coordinates and provides for the implementation of various special projects; makes recommendations for action and assists in policy and procedure development and implementation; supervises the work of assigned office support staff; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This class provides varied administrative support to an individual major County department. Duties may vary widely, depending upon the department to which assigned; however, responsibilities typically include developing requests for grant funding, operations support, cost analysis, financial recordkeeping and/or policy, procedure or budget development and administration. Incumbents have considerable latitude for the exercise of independent judgment and decision-making, particularly when representing the County in meetings with other agencies, boards and commissions and community groups.
EXAMPLES OF DUTIES
- Plans, develops, coordinates, conducts and implements or directs the implementation of a variety of projects and/or programs related to the department to which assigned.
- Assesses project scope and need, determines funding requirements and alternatives and staffing requirements.
- Identifies problems, determines analytical approach, obtains and analyzes necessary information.
- Evaluates alternative courses of action and makes recommendations which may include such areas as organizational structure, staffing, facilities, equipment, cost analysis, fiscal reporting, productivity or policy or procedure modifications.
- Develops implementation plans and assists in such implementation; maintains liaison with representatives of various County departments and activities.
- Assists in the development and administration of the department's operating and capital improvement budgets; assists in developing goals, objectives and work standards for the department.
- May prepare requests for grant funds and direct the maintenance or preparation of appropriate records; represents the department head or others in meetings.
- May coordinate the development and implementation of departmental computer systems and applications.
- Confers with representatives of other governmental agencies, community groups, boards and commissions, vendors, the public and others; may make presentations to County or public groups.
- Provides technical assistance to others on administrative and analytical matters.
- Supervises the work of office support on an on-going or project basis.
QUALIFICATIONS
Knowledge of:
- Functions and activities of the department to which assigned.
- Principles, practices and methods of administrative, organizational, economic and procedural analysis.
- Public administration principles and practices, including organization, structure in a municipal setting.
- Principles and practices of budget development and administration, organizational planning and capital improvement programming.
- Business computer applications, particularly as related to statistical analysis and recordkeeping.
- Basic financial recordkeeping principles and practices.
- Applicable laws and regulations.
- Principles and practices of employee supervision, including work planning, evaluation and training.
Skill in:
- Analyzing complex and sensitive administrative, budgetary, operational, economic, political and organizational problems, evaluating alternatives and reaching sound conclusions.
- Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form.
- Developing, organizing, coordinating and implementing varied projects.
- Interpreting and applying laws, regulations, policies and procedures.
- Planning, directing and reviewing the work of a support staff.
- Preparing clear, concise and complete reports and other written materials.
- Maintaining accurate records and files.
- Coordinating multiple projects and meeting critical deadlines.
- Exercising sound independent judgment within established guidelines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
Specified positions may require possession of a valid California driver's license.
Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is: Equivalent to graduation from a four year college or university with major coursework in business or public administration or a closely related field, and three years of professional level experience in administrative, management, operations, budgetary or similar analytical or management support work. At least one year of experience in a public agency setting is desirable.
WORKING CONDITIONS & ADDITIONAL INFORMATION
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca.
Applications must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application?
- You should allow 30 – 45 minutes to fill out your application.
Can I change my application after submitting it?
- No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application?
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-476-2349 or personnel@co.humboldt.ca.us.
Will I be informed if I am not selected for an interview / Oral Exam?
- Yes, you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.
If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
