Payroll/Personnel Supervisor - Employee Services

DEFINITION

• Training, coaching, and supervision of Payroll/Personnel staff.
• Review and process employee payroll submissions and review the work of other Employee Services (ES) staff for quality assurance.
• Research and respond to complex payroll, recruitment, and personnel inquiries.
• Assign and review the work of payroll/personnel staff.

EXAMPLES OF DUTIES

• Plans, schedules and directs payroll/personnel office support staff and activities of multi-branch department.
• Participates in the hiring of assigned staff, recommends selection for management approval, coordinates employee training, performs employee evaluations and implements disciplinary actions.
• Reviews and assures completeness and accuracy of timecards, verifies approvals and information for time off, call-back, on-call, compensatory time earned or used, and monitors documentation for all types of leaves; confers with others as needed.
• Reviews and assures accuracy and completeness for processing of personnel related paperwork.
• Prepares time reporting forms for paper and/or electronic submission of payroll to Payroll Division; processes corrections, receives and distributes paychecks.
• Collects, maintains and analyzes information and data, using spreadsheet and other software; prepares a variety of specialized reports and information on a scheduled and as requested basis.
• Monitors department vacancies and recruitment requests; maintains and reconciles department position control reports; records new allocations and disallocations.
• Coordinates and oversees orientation for new employees, including presenting and explaining County and department policies, assisting new employees with the completion of payroll and benefit forms, and issuance and completion of timecards and new employee forms; distributes and monitors keys.
• Establishes and oversees maintenance of personnel files for employees in accordance with applicable rules and regulations.
• Insures notification of supervisors of due dates for employee performance reports, monitors completion of scheduled reports, maintains schedule for specialized performance reports and notifies supervisors as appropriate.
• Coordinates the department interview process for regular and extra-help positions; prepares requests for recruitment and other documentation for submission to Personnel; participates on interview panels; verifies references and required licenses as needed.
• Serves as liaison between the department and County Payroll, the Personnel Department and the Risk Manager's Office.
• Coordinates the department safety committee, schedules and participates in safety inspections, performs workstation reviews and may represent the department on various safety related committees; coordinates scheduling of various worker's compensation visits and contacts.
• Maintains records of incidents, accidents, prepares forms and reports for submission to the Risk Manager; provides follow-up as requested.
• Prepares a variety of payroll and personnel documents for administrative staff; provides administration back up as needed.
• Provides in-put into the development of computerized reporting and data collection systems, works with department information systems staff in testing and revision of software as needed.
• Confers with and interprets policies, procedures and regulations to department staff; consults with and refers to Personnel as appropriate.

QUALIFICATIONS

Knowledge of:

• Basic supervisory principles and practices, including work planning, scheduling review, evaluation and employee training and discipline.
• Applicable laws, ordinances and regulations.
• Principles, practices, terminology and processes of the completion of an automated payroll system.
• Principles, practices, terminology and processes of a public personnel system.
• Office administrative practices and procedures, including the operation of standard office equipment.
• Principles and practices of business computer systems including word processing, spreadsheets, and the use of personal computing equipment.
• Correct English usage including spelling, grammar, punctuation and oral presentations.
• Safety procedures and requirements for reporting and documentation.

• Planning, assigning, supervising, reviewing and evaluating the work of others.
• Training others in work procedures.
• Organizing, prioritizing and coordinating work activities.
• Organizing and prioritizing work, including meeting critical time deadlines and following up on assignments.
• Analyzing and resolving a variety of administrative problems.
• Performing payroll and personnel support work.
• Interpreting, applying rules, and explaining policies and procedures.
• Organizing, researching and maintaining office files.
• Preparing payroll, benefit, and personnel reports as required.
• Coordinating and facilitating meetings.
• Operating standard office equipment including typewriter, calculator and personal computer.
• Maintaining accurate files and records.
• Exercising sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

• Must possess a valid California driver's license.

• A typical way to obtain the knowledge and skills outlined above is: Some college coursework in accounting, bookkeeping, human resources or a related field and five years of bookkeeping, payroll, accounting, personnel or similar experience which at least two years were using an automated system and directing the work of others.

WORKING CONDITIONS & ADDITIONAL INFORMATION

HOW TO APPLY

A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca.

Applications must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application?

Can I change my application after submitting it?

How long until I hear back from you and how can I check for updates on my application?

Will I be informed if I am not selected for an interview / Oral Exam?

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.

If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.