What are the responsibilities and job description for the Admin Support for Art & Film Job at Humboldt State University in Arcata position at Humboldt State University?
Admin Support for Art & Film
Apply now Job no : 544221
Work type : Staff
Location : Humboldt
Categories : Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Administrative Support Assistant for Art & Film
Art & Film
Job #544221
First Review Date : Thursday, February 27, 2025
Close Date : Thursday, March 13, 2025
Position Summary :
Under the work lead direction from the Department Chair, the incumbent is responsible for general office and clerical support of the Art Film department.
Key Responsibilities :
- Acts as first point of contact in department office; greets visitors, answers phones, directs calls, and routes voice, electronic, and hard-copy messages, interacting directly with students, faculty, staff, and visitors.
- Conducts routine tasks necessary for operation of department office, including filing, photocopying, scanning, shredding documents, maintaining and managing bulletin boards and information displays, and processing and delivering mail, forms and other documents.
- Monitors department / program email inbox(s) and processes and forwards emails as appropriate.
- Ensures that necessary office equipment is maintained and operational, and trains and assists users.
- Creates and maintains department / program forms, lists, and informational material, including spreadsheets, tables, charts, letters, memos, signage, and other documents in support of office, department, and program requirements.
- Assists with coordination and publicizing of department / program and special events.
- Assists with tracking, monitoring, stocking and distributing supplies and equipment as needed.
- Assists ASC with performing administrative actions required to recruit and appoint office Student Assistants.
- Assists ASC with training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work of office student assistants.
- Assists ASC with collection and processing of payroll / monthly time vouchers.
- Assists ASC with facility maintenance and repairs, submitting work requests as needed.
- Assists ASC with organizing and coordinating a variety of department and committee meetings.
- Assist ASC with maintaining the department websites.
- Attends department / program meetings and assists with ensuring minutes are recorded.
- Performs other support duties as needed and assigned.
Knowledge, Skills, and Abilities Associated with this Position Include :
Minimum Qualifications :
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.
These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
Preferred Qualifications :
Associates degree and one year of progressively responsible administrative and / or clerical experience, including some demonstrated customer service experience.
Application Procedure : To apply, qualified candidates must electronically submit the following materials :
Application Deadline : The deadline to submit application materials is 11 : 55 p.m. on Wednesday, March 12, 2025.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
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