SPF Accounts Payable Coordinator

Cal Poly Humboldt
Sponsored Programs Foundation (SPF)

Job Announcement
This is not a state position.

Job Title: SPF Accounts Payable Coordinator

Wage: $20-$23 per hour depending on experience; this is a Non-Exempt, 12-month position. For
eligible positions, the job offers a competitive benefits package, including group health, dental, vision,
and retirement (after one year of service with 1,000 hours in that year).

Project Name: General Operations

Supervisor: SPF Office Manager



The SPF Accounts Payable Coordinator position is primarily an administrative and customer service role
that assists clients in preparing compliant Accounts Payable requests. A background in Accounting or
Accounts Payable is not necessary to succeed in this role. The ideal candidate will have basic
mathematical computation skills, expert written and oral communication skills, intermediate proficiency
with common office technology, a keen eye for details, and strong ability to self-direct.



Essential functions of the job:

AP Prescreening

• Complete a thorough review of all SPF Accounts Payable documents received, including

but not limited to: Payment Request Forms, Travel Expense Claims, Hospitality Forms,
and ProCard Reconciliations

• Resolve documentation and non-compliance issues before forwarding documents to the

Accounts Payable team in collaboration with clients, AP staff, and SPF Post-Award
Grant Analysts

• Maintain a detailed and accurate tracking and tickler system for documenting issues,

resolutions, a communication

• Become familiar with, and stay up to date on all CSU, Cal Poly Humboldt, and

Sponsored Programs Foundation policies and procedures

Customer Service

• Provide timely customer service (within 24 hours) and audits (1 - 3 days)
• Assist clients, including staff, management, faculty, and students by phone, in person

(including zoom) and email with answering questions regarding travel, CSU BUY,
Accounts Payable, Procurement, ProCards, etc.

• Conduct daily SPF Accounts Payable “drop in” hour on zoom
• Research questions, collaborate with team members, and respond as appropriate

Training and Technology

• Create and maintain training materials including videos and process guides for clients

regarding Accounts Payable policies and procedures

• Lead 1:1 and small group trainings on proper Accounts Payable policies and procedures

as necessary

• Update SPF website information on Accounts Payable policies and procedures
• Create and maintain DocuSign templates and Power Forms
• Communicate changes and updates to CSU, Cal Poly Humboldt, and Sponsored

communications around changes and updates policies, procedures, and forms

Minimum Qualifications: Equivalent to three years of experience in general administrative support
work. Must be able to telecommute remotely from home.

Preferred Qualifications: Associates Degree preferred.

Application Instructions: To apply submit 1) Resume, 2) Cover Letter, 3) three professional references,
along with 4) the SPF Self-Identification Form for Job Applicants to Sam Caudill at
srb76@humboldt.edu

Application review date: Initial review October 20, 2023; position open until filled

Cal Poly Humboldt Sponsored Programs Foundation is an Equal Opportunity /Affirmative Action
Employer. All qualified applicants will receive consideration for employment without regard to race,
color, religion, age, sex including sexual orientation and gender identity, national origin, disability,
protected Veteran Status, or any other legally protected status. More information about SPF’s Equal
Employment Opportunity hiring can be found here.

For assistance with the application process, please submit an Accommodation Request Form, which can
be found here or contact ADA Coordinator at 707.826.3626 or confidential fax at 707.826.3625. For more
information regarding accommodation, you may also visit the Human Resources website at
https://hraps.humboldt.edu/reasonable-accommodation. Individuals in need of a telecommunications
relay service may contact the California Relay Service at 877.735.2929 TTY.

A background check (including a criminal records check) must be completed satisfactorily before any
candidate can be offered this position within SPF. Failure to satisfactorily complete the background check
may affect the application status of applicants or continued employment of current SPF employees who
apply for this position.