Deputy Clerk IV - V

Join the Esteemed Superior Court Team!

Are you seeking an opportunity to contribute to your community through a meaningful and prestigious career? The Superior Court is looking for dedicated professionals to join our team and uphold the values of justice and fairness for all.

Why Choose the Superior Court?

• An Esteemed Profession: Working for the Superior Court is more than just a job—it’s a calling to uphold the Constitution and provide equal protection under the law to everyone.
• Comprehensive Benefits: Enjoy a competitive salary, health, dental, and vision insurance, as well as robust retirement plans to secure your future.
• Work-Life Balance: Benefit from paid time off, including holidays, vacation, and sick leave, ensuring time for personal and family commitments.
• Professional Development: Expand your career with training programs, mentorship, and opportunities for advancement within the organization.
• Community Impact: Be an integral part of a system that ensures justice, equity, and service to the community with integrity.
• Supportive Work Environment: Join a professional and inclusive workplace where every team member is valued.

Take pride in being part of an organization that plays a vital role in safeguarding the principles of justice and fairness. If you’re ready to embark on a career that truly matters, apply today and become part of the Superior Court’s legacy!

Job Description

POSITION SUMMARY                                                                           

To perform a variety of clerical and administrative duties in the courtroom or office; to record accurate records of court proceedings; to prepare and assemble a variety of documents and records generated from court proceedings in compliance with established rules, regulations and time lines; perform other related work as assigned.

DISTINGUISHING CHARACTERISTICS

Deputy Clerk IV is distinguished from a Deputy Clerk V in that a Deputy Clerk IV is the entry level in the Courtroom Clerk series.  Incumbents follow standardize Court procedures while acquiring a working knowledge of various case type assignments. This classification requires one (1) year legal experience, preferably in a court setting.

Deputy Clerk V is distinguished from the Deputy Clerk IV in that a Deputy Clerk V is the senior level of the Courtroom Clerk series. Deputy Clerk V demonstrates their journey level skills by mentoring and training the Deputy Clerk IV series. This classification requires the above experience and two (2) years’ experience as a Deputy Clerk IV and cross trained and proficient in at least two case types, or all criminal calendars, excluding jury trials.

ESSENTIAL DUTIES (Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.)

·         Attends court sessions and take minutes of actions and proceedings;

·         Request clarification of instructions, and other court actions, to properly note the official court record;

·         Examine ledgers, reports and other financial documentation for technical defects and accuracy;

·         Maintains court records and files, such as records of court-appointed counsel and experts;

·         Receiving, marking and taking custody of evidence;

·         Impaneling juries and recording challenges, jury service, and compensation due to jurors;

·         Prepares and reviews for format and content, a variety of court documents;

·         Calendar setting and case management for assigned courtrooms; and

·         Perform related duties as assigned.

KNOWLEDGE OF 

·         Legal terminology, court policies and procedures, Local Rules of Court, and State statutes and codes applicable to assigned areas of work;

·         General functions and organization of the judicial system, including the various divisions of the Court and the roles and functions of other legal law enforcement agencies;

·         Alpha/numeric filing system;

·         Proper English, spelling, and grammar skills;

·         Proper handling and maintenance of evidence;

·         Use and operation of the automated case management system; and

·         Principles and practices of customer service and telephone etiquette.

SKILLS AND ABILITIES

·         Use legal terminology and procedures for preparing, examining, and maintaining legal documents and minute orders;

·         Perform a variety of duties while maintaining attention to detail and accuracy;

·         Follow oral and written instructions;

·         Ability to exercise sound judgment in performing duties and maintaining confidentiality;

·         Effectively communicate with judicial officers, managers, co-workers, the public, and justice partners;

·         Modern office methods, procedures, and equipment; and

·         Computer applications and processes relevant to case management.

EDUCATION AND EXPERIENCE

Deputy Clerk IV

High school diploma or equivalent and one (1) year experience in a legal setting or the equivalent in training, or a working knowledge of the legal system and courtroom procedures.

Deputy Clerk V

The above, plus two (2) years’ experience as a Deputy Clerk IV and cross trained and proficient in at least two case types, or all criminal calendars, excluding jury trials.

OTHER REQUIREMENTS

• Possession of a valid California driver’s license is required;
• Passing a detailed background and/or criminal history check; and
• This classification requires incumbents to remain available to work in a courtroom setting outside of normal business hours on an as needed basis.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The demands and work environment characteristics described here are representative of those that must be met or are encountered by an employee while successfully performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

          Regularly Required

·         Sit at a desk and/or in front of a computer terminal

·         Twist and bend neck

·         Repetitive hand movement while performing computer data entry as well as writing

·         Stand while assisting employees

·         Reach above and below shoulder height; Grasp, lift, and move items weighing up to 10 lbs. and,

·         Push and/or pull drawers of desk and/or file cabinets

          Frequently Required

·         Kneel, crouch, and stoop while retrieving materials from shelves and cabinets;

·         Tolerate mild exposure to dust; and

·         Grasp, lift, and move items weighing up to 25 lbs.

         Occasionally Required

·         Move items weighing up to 50 lbs.;

·         Crawl and/or climb while retrieving files and/or materials;

·         Drive to various meeting locations; and

·         Travel to various court divisions.