Office Administrator

Department: Hunsicker Studio

Location: Lexington, KY

Compensation: $45,000 - $55,000 / year

Description

The Office Administrator will serve as the primary point of contact for Hunsicker offices and enable the smooth running of the company. This individual will be a vital linchpin of communication between team members, as well as the key point person to ensure that the facility operations are efficient. This is the ideal position for a person who is looking to cultivate a multitude of skills and one who thrives in a fast-paced, changing environment. The successful candidate will be eager to advance their career at Hunsicker by displaying persistence, hard work, and motivation to excel and be part of this growing company.

Administrative Duties

• Organizing and Scheduling:
  
  
  
  • Coordinating meetings, appointments, and travel arrangements for Hunsicker staff.
  
  
  • Managing calendars and schedules for staff.
  
  
  • Preparing agendas, minutes, and summaries as needed.
  
  
  • Maintaining office databases and records.
  
  
  
  
  
  


• Communication:
  
  
  
  • Handling incoming and outgoing communication (emails, mail, general outreach).
  
  
  • Drafting and proofreading correspondence.
  
  
  • Coordinating the disbursement of important office related communications to all staff (electronic or in person)
  
  
  • Ensuring clear and effective communication within the office.
  
  
  
  
  
  


• Office Operations:
  
  
  
  • Implementing and maintaining office policies and procedures.
  
  
  • Ensuring a tidy, organized, and functional workspace.
  
  
  • Greeting visitors and providing information.
  
  
  • Managing office equipment and supplies.
  
  
  • Maintaining vendor relationships that pertain to the office operations and maintenance.
  
  
  
  
  
  


• Budgeting and Financial Management:
  
  
  
  • Managing the office budget and tracking related expenses.
  
  
  • Processing invoices and payments.
  
  
  • Assisting with financial record keeping.
  
  
  
  
  
  


• Staff Support:
  
  
  
  • Assisting with HR tasks, such as onboarding new employees and managing personnel records.
  
  
  • Supporting staff with administrative tasks and queries.
  
  
  • Conducting and compiling research on various topics per staff direction.
  
  
  • Participating in recommended coursework to improve office operations and/or expand professional expertise
  
  
  • Organizing company events and activities.
  
  
  • Managing staff milestones and/or company celebrations.
  
  
  
  
  
  

Required Skills

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  Organizational: Strong ability to prioritize tasks, manage time effectively, and maintain a structured environment.


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  Communication: Excellent written and verbal communication skills, including active listening and the ability to convey information clearly.


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  Interpersonal: Ability to build rapport with colleagues, clients, and vendors, and to resolve conflicts effectively.


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  Problem-Solving: Capacity to identify and resolve issues efficiently and effectively.


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  Computer: Proficiency in using office software (e.g., Google Drive) and other relevant software.


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  Attention to Detail: Accuracy and thoroughness in completing tasks.


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  Motivated: Ability to self direct, identify problems, and take initiative to proactively solve challenges and drive productive efficiency.


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  Time Management: Competency with prioritizing tasks and meeting deadlines, especially in a fluid situation.

Benefits

• Competitive salary: Ranging from $45,000 - $55,000


• Medical, Dental, and Vision Insurance plans


• 401(k) savings plan with matching contributions


• Flexible PTO and paid parental leave