What are the responsibilities and job description for the Legal Secretary position at Hunter International Recruiting?
Litigation Legal Secretary
Fort Myers, FL
Direct Hire
60-70K
The Litigation Legal Secretary is under the direct supervision of the Director of Human Resources (Cleveland office) or the Office Administrator (Columbus, Ohio, Naples and Fort Myers, Florida, San Diego, California and Chicago, Illinois offices). The individual in this position will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Litigation Legal Secretary Responsibilities :
Provide confidential administrative support to legal staff; may provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, Creditors’ Rights, etc.
Manage and coordinate priorities of multiple attorney / paralegal assignments.
Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
Maintain electronic calendar for assignments. Make appointments for attorneys, arrange meetings and conference rooms.
Sort, distribute and prioritize all incoming mail.
Maintain all client files. Work with Records Department to close files and send off-site.
Schedule business travel arrangements when necessary.
Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
Open new files by creating New Client / New Case forms.
Enter attorney and paralegal time into 3E.
Process expense reports through Chrome River.
Maintain contact information for assignments.
Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).
Litigation Legal Secretary Requirements :
Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Chrome River, telephones and photocopiers. Knowledge of legal terminology and procedures.
Excellent proofreading, grammar and spelling skills a must. 3-5 years experience (depending on position, experience level may increase) in a mid to large size law firm.
Ability to transcribe legal documents and correspondence at a level of 80 wpm.
Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
Work may require more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours.
Salary : $60,000 - $70,000
