Legal Secretary

The Legal Secretary will provide confidential administrative support to legal staff in the Labor and Employment practice area.

Legal Secretary Responsibilities:

• Manage and coordinate priorities of multiple attorney/paralegal assignments.
• Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
• Maintain electronic calendar for assignments. Make appointments for attorneys, arrange meetings and conference rooms.
• Sort, distribute and prioritize all incoming mail.
• Maintain all client files. Work with Records Department to close files and send off-site.
• Schedule business travel arrangements when necessary.
• Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
• Open new files by creating New Client/New Case forms.
• Enter attorney and paralegal time into 3E.
• Process expense reports through Chrome River.
• Maintain contact information for assignments.
• Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
• Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).

Legal Secretary Requirements:

• HS Diploma or GED equivalent.
• 4-7 years experience in a mid to large size law firm.
• Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Chrome River, telephones and photocopiers.
• Knowledge of legal terminology and procedures.
• Excellent proofreading, grammar and spelling skills a must.
• Ability to transcribe legal documents and correspondence at a level of 80 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
• Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.