What are the responsibilities and job description for the Office Manager position at Hunter Recruiting?
The Office Manager plays an integral part in ensuring the firm operates efficiently and maintains a professional environment. This position demands high attention to detail, strong organizational skills, and the ability to manage multiple responsibilities while fostering a team environment among office staff.
Office Manager Responsibilities :
- Oversee day-to-day operations of Office Services including mail distribution, inventory and stocking of office supplies, organization of common areas, and preparing conference rooms for meetings.
- Supervise Office Services, Paralegals, and Client Service Coordinators.
- Track and approve staff paid time off requests and timesheets for semi-monthly payroll.
- Maintain and manage physical and electronic files, including onboarding and offboarding attorney and client files, ensuring proper organization and security.
- Oversee file purging process once files reach their retention period.
- Maintain and update employee roster and building directories.
- Program and activate / deactivate security care for new and existing employees.
- Oversee meeting setup, ensuring conference rooms are properly equipped and prepared for internal and external meetings.
- Ensure lunch orders are placed and delivered / set up on time.
- Serve as primary liaison between building management, contractors, and vendors. Handle building requests, coordinate office moves and setups, and manage office buildouts and remodels.
- Assist in budgeting and cost control for office supplies and services.
- Present options and quotes for office furniture, projects, and ideas.
- Perform other duties as assigned to support the overall operations of the firm.
Office Manager Requirements :
