Executive Assistant to the School Business Administrator/Board Secretary

The Executive Assistant to the Business Administrator/Board Secretary will play a pivotal role in supporting the efficient operation of the Business Office. They will work closely with the School Business Administrator to manage daily tasks, handle confidential information, and facilitate communication among various stakeholders. This is a 12-month position.

Responsibilities:

• Provide comprehensive administrative support to the School Business Administrator.
• Assists in the preparation of bid specifications and maintenance of bid files and documents.
• Maintain the file for tuition contracts and out-of-district placements.
• Responsible for all aspects of performing secretarial and confidential work as assigned by the Business Administrator including preparation of Board meeting agendas, preparation of Board meeting minutes and proper maintenance of minute books, the maintenance of district and Board policy manuals.
• Perform such tasks as needed to maintain files and records for school business as prescribed by Title 18A.
• Coordinate RFP/yearly renewal of Food Service Provider contract.
• Manage all aspects of the free and reduced-price meal application process, including determining eligibility, conduct download of state Direct Certification (DC) list, Community Eligibility Provision (CEP) and perform match process.
• Oversee SNEARS including ECAS (Electronic Contract Approval System)
• Maintain accurate and up-to-date records of all processed applications, including Verification, MEL and RMBS.
• Certify monthly cafeteria reimbursements in SNEARS system.

Requirements:

• High School Diploma required, Bachelor’s Degree preferred.
• Evidence of two to five years of experience in an executive secretarial position.
• Strong written and verbal communication skills.
• Must have the ability to work in a fast-paced office environment.
• Must have demonstrated experience in dealing with confidential information.

• Familiarity with federal and state guidelines for the Free and Reduced Lunch Program in New Jersey.
• Must be proficient in using Microsoft Office with strong database skills.
• Proficient in Google Workspace including Drive, sheets, Forms, Docs and Slides.
• Systems 3000 and Board Docs experience is a plus.

Salary Range: Commensurate with experience

Application Procedure:
Interested candidates must apply online at https://www.applitrack.com/hunterdon/onlineapp/
Selection Procedure:
Only candidates of interest will be contacted for interviews

The successful candidate will need to reside in the State of NJ within 1 year of appointment.
AA/EOE

The Hunterdon Central Regional High School District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability (including pregnancy, childbirth, or related medical conditions), or other applicable legally protected characteristics.