POSITION SUMMARY: The AR/AP Analyst is responsible for the accounts receivable and accounts payable functions in accordance with generally accepted accounting principles by performing the following duties: ESSENTIAL DUTIES AND RESPONSIBILITIES - Reconciles and posts daily sales transactions to the general ledger.
- Processes invoices.
- Ensures general ledger codes are correct on all invoices.
- Assists with mailing vendor checks.
- Prepares daily gratuity reports for bi-weekly payroll.
- Alerts managers of any billing errors.
- Resolves member account inquiries in a prompt and courteous manner.
- Posts member payments to appropriate accounts.
- Audits point of sale transactions.
- Processes monthly automatic billing payments through the bank.
- Reconciles and processes Reciprocal transactions.
- Produces and mails/emails month end member account statements by the 5th of each month.
- Reconciles accounts receivable aging and membership change activity to the general ledger monthly.
- Administers the billing and collection of membership dues.
- Analyzes delinquent member accounts monthly and initiate collection actions.
- Performs miscellaneous office responsibilities as requested.
- Assists in the preparation of other accounting reports.
- Furthers your continued development by participating in networking events, continuing professional education, seminars and conferences.
- Performs other related duties as assigned.
QUALIFICATIONS & EXPECTATIONS: - Must be able to work in a team environment and capable of communicating well with members and staff.
- Exhibits professionalism and expressed interest in improvement through enhanced developmental skills, exhibit leadership, and expressed directly through own self-actions.
- Maintain a pleasant and outgoing personality.
- Displays the club’s image with members, employees, and vendors by enforcing ethical business practices.
EDUCATION / EXPERIENCE - A Bachelor’s degree in Accounting, Finance, or Business Administration or a demonstrated equivalent of education and experience is required.
- Minimum of two (2) years of experience in an accounting office; OR three or four years of accounting experience with a thorough understanding of nonprofit accounting, bookkeeping, and financial management.
- Experience at an upscale Club, Hotel/Resort or other Hospitality business, with a thorough understanding of operations and superior Member/Guest Services.
QUALIFICATIONS - Proficient with accounting software (Northstar a plus, but not required), Microsoft Office Suite or related software.
- Excellent verbal and written communication skills. Must be able to read, write, and speak English.
- Thorough understanding of accounts receivable functions.
- Outstanding organizational and time-management skills.
- Meticulous attention to detail.
- Excellent analytical and problem-solving skills.
Physical Requirements (The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) - Be able to pick up and carry up to 25 pounds as needed.
- Must be able to sit for extended periods of time.
- Normal vision and hearing ranges required.
- Moderate noise level in the work area.
Other This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, seasonality, rush jobs or technological.) |
