Medical Records Clerk

Description

JOIN OUR TEAM!

Reports To: Director of Health Information Management

Status: 72-80 hours per two week pay period

Shift:8 hour shifts
Job Schedule: Full time
Weekly Hours: 36-40 hours

Remote Position: No

Pay: Competitive salary

Benefits: Huron Regional Medical Center offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, sick leave and paid time off. To review your benefit eligibility, visit HRMC Benefits.

Job Summary

Ensures that the medical record is organized and complete. Responds to release of information requests in a timely manner.

Essential Job Functions:

• Perform chart analysis on each inpatient, observation, emergency and outpatient surgical encounters to ensure that all required documentation has been completed.
• Create deficiencies for any documents that have not been completed based on CMS guidelines and HRMC Rules and Regulations.
• Scan written documentation into the EMR.
• Complete birth certificates for all newborns and fetal death certificates. Enter information into the Electronic Vial Records Screening (EVRSS) for the Department of Vital Statistics. Prepare paternity paperwork as needed.
• Answer phone calls from HRMC employees, patients, insurance companies and other medical facilities.
• Promotes and maintains confidentiality when dealing with data related to patients, providers, co-workers and any other facility information.
• Provide education and assist patients and employees with utilizing the Patient Portal.
• Provide education to patients on the medical record process, options and requirements and direction on obtaining information relating to their healthcare.

Other Job Duties:

• Obtains documentation from other facilities as requested by coding staff.
• Participates in Quality, Risk and Utilization Management activities.
• Assist in the orientation and development of personnel and students.
• Continuously working on professional self-development. Ensures that they are knowledgeable about advances, changes and new regulations that may affect their job duties.
• Maintains the Master Patient Index.
• Maintains and organizes the medical records storeroom to promote timely retrieval of information.
• Purges medical records according to policy.
• Continuously reviewing and improving processes and workflow.
• Assist other departments and performs other duties as needed/able to.
• Ensures that the Mission, Vision and Values statement is utilized and applied in all duties.
• Complies with all HRMC policies and federal/state regulations.
• Always maintains a professional appearance and demeanor.
• Utilize interpretation resources as needed (via phone/computer or in-person)

Requirements

Qualifications:

• High school graduate or GED equivalent required. Medical office certificate preferred.
• At least one year of experience in a medical facility preferred.

Knowledge, Skills, and Abilities:

• Requires excellent verbal and written communications skills.
• Experience with Microsoft Office package including but not limited to Microsoft Word, Microsoft Excel and Microsoft Outlook.

Physical Aspects of the Job:

• Bullet pointed list of visual, physical, and auditory abilities in role.
• Be specific on physical requirements.
• Aim for 3-4 concise bullet points in this section.

Mental Requirements

• Must possess and demonstrate critical thinking skills
• Requires ability to pay close attention to detail
• Must be able to comprehend polices, procedures and guidelines
• Requires patience and compassion for interactions with others
• Requires excellent cultural diversity and sensitivity skills