What are the responsibilities and job description for the Administrative Support Professional position at Hurricane Builders?
The Administrative Support Professional plays a vital role in ensuring the smooth operation of our office or department. This position involves managing schedules, handling correspondence, organizing files, and performing various office-related tasks.
Key Responsibilities:
- Schedule Management: Manage calendars, schedule appointments, and coordinate meetings for executives or department heads.
- Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and mail. Draft and proofread documents, letters, and reports.
- Data Entry and Filing: Maintain accurate records by entering data into spreadsheets, databases, or other systems. Organize and maintain physical and electronic filing systems.
- Office Organization: Ensure office supplies are stocked and available, order supplies when necessary, and maintain office equipment in good working condition.
- Meeting Support: Prepare meeting agendas, take minutes during meetings, and distribute meeting notes to appropriate parties.
Required Skills and Qualifications:
- Education: High school diploma or equivalent required; associates or bachelors degree in business administration or a related field preferred.
- Experience: Previous experience in an administrative or office support role is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, and office management software.
- Communication: Excellent written and verbal communication skills to interact effectively with clients, team members, and management.
This position requires a strong organizational and multitasking ability, with the capacity to prioritize tasks and manage multiple projects simultaneously.
Working Conditions:
- Full-time position, typically working 40 hours per week.
- Office-based or remote (depending on the employers needs).
