What are the responsibilities and job description for the Event coordinator position at Hustle Notice Biz?
Description
Job Title : Assistant Event Coordinator
Job Type : Full-Time
Reports To : Event Coordinator or Event Manager
The Assistant Event Coordinator provides support in planning, organizing, and executing events of various sizes and types.
This role is critical to ensuring events run smoothly by handling administrative tasks, vendor coordination, and on-site logistics.
The ideal candidate is detail-oriented, proactive, and passionate about delivering exceptional event experiences.
Key Responsibilities
Event Planning & Coordination
- Assist in developing event plans, timelines, and budgets.
- Coordinate with vendors, suppliers, and venues to ensure all arrangements are finalized.
- Support in creating detailed event schedules and agendas.
Administrative Support
- Maintain records of contracts, invoices, and event-related documentation.
- Manage inventory of event supplies and materials.
- Handle event registration and guest list updates.
On-Site Event Execution
- Assist with setup, breakdown, and overall event logistics.
- Act as a point of contact for vendors, staff, and guests during the event.
- Troubleshoot and resolve issues as they arise to ensure a seamless event experience.
Communication & Collaboration
- Communicate updates and progress to the Event Coordinator and team.
- Provide exceptional customer service to clients and attendees.
- Collaborate with team members to brainstorm and implement creative event ideas.
Post-Event Tasks
- Collect and analyze feedback from clients, attendees, and vendors.
- Prepare post-event reports and summaries.
- Assist in reconciling budgets and expenses.
Skills, Knowledge and Expertise
- High school diploma or equivalent (Bachelor’s degree in Event Management, Hospitality, or a related field preferred).
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to multitask and remain calm under pressure.
- Problem-solving mindset with keen attention to detail.
Benefits
- Health insurance
- Paid time off
- Opportunities for advancement and skill development
- Supportive team environment
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
Last updated : 2024-11-22
Salary : $18
