Demo

Event coordinator

Hustle Notice Biz
Madison, WI Full Time
POSTED ON 1/28/2025
AVAILABLE BEFORE 2/26/2025

Description

Job Description : Assistant Event Coordinator

Position Overview :

The Assistant Event Coordinator supports the planning, organization, and execution of events. This role works closely with the Event Coordinator and other team members to ensure all logistical details are handled efficiently, providing a seamless experience for clients, attendees, and stakeholders.

Key Responsibilities

Event Planning and Preparation :

  • Assist in the development of event concepts, themes, and timelines.
  • Coordinate with vendors, venues, and suppliers to secure services and materials.
  • Support the creation of event budgets and maintain records of expenses.
  • Help manage event registration, invitations, and RSVPs.

Logistical Support :

  • Arrange for transportation, accommodations, and catering as needed.
  • Oversee on-site setup, decorations, and technical requirements.
  • Ensure all event materials, signage, and promotional items are prepared and delivered.

Communication and Coordination :

  • Serve as a point of contact for vendors, clients, and participants.
  • Maintain communication with internal teams to ensure event needs are met.
  • Handle event-related inquiries and provide timely responses.

Event Execution :

  • Monitor event flow and provide real-time support to the team and attendees.

Post-Event Activities :

  • Gather and compile feedback from attendees, clients, and team members.
  • Assist in preparing post-event reports and evaluations.
  • Help with wrap-up tasks, such as organizing leftover materials and reconciling expenses.

Skills, Knowledge and Expertise

  • High school diploma or equivalent (Bachelor’s degree in Event Management, Hospitality, or related field preferred).
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in office software (e.g., Microsoft Office, Google Workspace). Experience with event management software is a plus.
  • Ability to work flexible hours, including evenings and weekends, depending on event schedules.
  • Capable of working under pressure in a fast-paced environment.

Benefits

  • Competitive salary and potential bonuses.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and career growth.
  • Supportive team environment.

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

Last updated : 2024-11-26

Salary : $18

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