What are the responsibilities and job description for the Copy Center / Mail Room Clerk (STF3095) position at Hutchinson Community College?
Job Description
Job Description
Salary : RESPONSIBILITIES :
Essential Functions
Sort and distribute all incoming mail for the college (including interdepartmental).
Distribute Business Office mail to appropriate persons.
Sort and distribute Mail Room collection drawer multiple times throughout the day.
Maintain supply for certified mail and assist individuals with completing the forms.
Sort and prepare outgoing mail for third party mail pick up.
Assist customers at the mail room counter.
Balance the stamp drawer and maintain a supply of stamps.
Fund and monitor US Post Office permits
Ensure the security of the colleges mail and keep accurate inventory of mailbox keys.
Prepare all copy work for the college.
Place service calls on all multi-functioning devices (MFDs) and copiers for the college.
Maintain inventory of toner, copier supplies and various paper types.
Prepare monthly reports for all MFDs and copier charges for interdepartmental charges. Monitor usage and suggest adjustments to ensure the efficient use of copy machines.
Check out Prepaid / Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.
Review and mail accounts payable checks.
Submit monthly invoices related this position.
Perform additional miscellaneous duties including projects and spreadsheets as needed by the Director of Accounting Services.
Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.
Comply with HutchCC policies, procedures, and practices.
Serve actively on campus committees.
Secondary
Perform other responsibilities as assigned by the Director of Accounting Services and / or the Vice President of Finance and Operations.
QUALIFICATIONS :
High school diploma or equivalent required.
Strong clerical skills and great customer service.
The ability to work professionally with staff, faculty, and the public.
The ability to be attentive to detail.
Speed and accuracy in keyboard skills.
Physical requirements include the ability to operate office equipment. Must be able to lift up to 50 pounds multiple times throughout the day. Excellent verbal, written and listening skills; sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; attentive to detail, accurately follow written and verbal instructions, work independently, Light to medium / Indoor work environment with a substantial amount of keyboarding required
Mental requirements include the ability to learn and comprehend basic instructions about the position.
Physical and mental qualifications must be performed with or without a reasonable accommodation.
The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
HOURLY RATE and STATUS :
The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration. This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.
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