What are the responsibilities and job description for the Administrative Assistant position at HVAC Elements?
- Division: HVAC Elements
- Posted Jan 27, 2025
HVAC Elements provides HVAC equipment, controls installation and service, and balancing solutions for commercial and institutional facilities. We have been in business since 1971 and have offices in Sioux Falls and Rapid City South Dakota, and Fargo and Bismarck North Dakota. We are a family of growing companies with great opportunities for career development.
We need an organized and reliable professional to help keep our businesses running smoothly. Increase your value as you gain understanding of our business. Enjoy seeing your contributions make an impact on our success.
Duties include:
- Project and office support, to include document review and organization, supply and vendor interaction, and help coordinating schedules.
- Act as liaison between corporate office and local staff.
- Generate routine and special reports and documents under direction of other staff members.
- File and organize information for use by other staff members.
- Various research projects.
- Answer multi-line phones and route calls.
- Handle mailings and shipments.
- Assist with arrangements for in-house events, including meetings and customer training sessions.
- Office organization and errands.
- Schedule will generally be weekdays, 8:00 – 5:00 with very little overtime.
Education and experience requirements:
- Organized, professional and detail oriented.
- Experience or education in contract review or processing preferred.
- Solid computer skills, including good working knowledge of Word, Excel, and Outlook.
- Good phone etiquette.
- Comfortable communicating with remote employees and other offices.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex or national origin. We offer challenging positions with competitive pay. Full-time benefits package includes a Bonus Plan, Major Medical, Flexible Spending Accounts, 401k Retirement, PTO, Holidays and other voluntary benefits. All new hires must pass a pre-employment drug screen and background check. In addition, O’Connor Group participates in "E-Verify", a service of Department of Homeland Security and the Social Security Administration.
