Event Coordinator/ Conference Planner

Company Description

Founded in 2014, HXE has firmly established itself in the MICE industry with a fundamental mission—to connect customers and providers with precision and efficiency through innovative technology. Annually, more than 50,000 reservations are managed through HXE, with an estimated budget exceeding $1.9 billion USD. HXE has received two rounds of investment from IDG and DCM. With a presence in over 300 cities and partnerships with leading hotel brands like Marriott, Hilton, and IHG, we ensure our clients experience precision, efficiency, and innovation in every event. We are expanding our operations in the U.S. and seeking an experienced Event/Conference Planner to join our team in Las Vegas.

Role Overview:

We are looking for an energetic Event/Conference Planner to join our team in Las Vegas, NV. This is a full-time, on-site role where you will manage all communication and logistics for events, acting as the liaison between clients, venues, and event organizers. Whether you're an experienced professional or a recent graduate, you will have the opportunity to grow in this role while ensuring the successful execution of events.

Key Responsibilities:

• Track client registrations and ensure they receive necessary information and updates.
• Research, coordinate, and book meeting and conference spaces for events, ensuring suitability for client needs.
• Serve as the primary point of contact between clients, event organizers, and venues, managing all communication and logistics.
• Purchase event spaces for client venues and coordinate hotel room bookings for attendees.
• Negotiate contracts with venues and vendors, ensuring favorable terms and accuracy.
• Track all event details, logistics, and expenses in Google Sheets and the company’s internal project management system.
• Provide prompt service by addressing client requests with a sense of urgency.
• Track and report on expenses, receipts, and costs associated with each event.
• Suggest and implement ideas for process improvements.
• Provide logistical and administrative support as needed.
• Prepare detailed reports for internal project management and event reviews.

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Communications,Graphic Design or a related field.
• New graduates with a passion for event planning and strong organizational skills are encouraged to apply.
• Excellent negotiation skills and experience reviewing contracts.
• Ability to manage multiple tasks simultaneously, with high attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in project management tools and systems.

Preferred Qualifications:

• Bilingual in Chinese and English is highly preferred due to the global nature of our clients and partnerships.
• Previous experience in the hospitality or event planning industry is a plus.

What We Offer:

• Competitive salary and benefits package.
• An opportunity to work with a global team in a fast-growing company in the U.S.
• Professional development and career growth opportunities, especially for recent graduates looking to build a career in event planning and management.
• For highly qualified candidates, we offer H1B Visa sponsorship as part of our commitment to attracting top talent from around the world.