What are the responsibilities and job description for the Executive Assistant to CEO (1582) position at Hy Cite?
Executive Assistant to the CEO
Location: Madison, WI
Work: Primarily Onsite
Reports to: Chief Executive Officer
Who We Are
Hy Cite is a diverse and multinational organization with locations in 7 different countries. We are all working together toward the same goal: We help people better nurture their families by creating exceptional kitchenware and making it attainable to all. For more than 65 years we have done just that by following three simple guiding principles: People First, Do Good, and Strive to Attain Excellence. Meaning - we care about our people, we leave the world better than we found it, and we acheive our potential through our quality-focused mindset. With this lasting foundation at our core, we have an unparalleled legacy of direct selling - the way it's meant to be.
What We Are Seeking
An experienced executive assistant who is both adaptable and a self-starter to support our busy CEO and enable his success through organization and prioritization, supporting time and expense management, and facilitating his participation in a variety of events and meetings (EX: international travel planning, preparing presentations, supporting with communication and coordination, etc).
What You 'll Do In This Role
Schedule Management
Education
Required – Associate degree or equivalent from a two-year college or technical school.
Experience
Preferred – Bachelor’s degree from an accredited four-year organization/university.
Required - 6 to 10 years of previous related work experience.
Knowledge, Skills And Abilities
WHAT YOU'LL LOVE ABOUT HY CITE
Location: Madison, WI
Work: Primarily Onsite
Reports to: Chief Executive Officer
Who We Are
Hy Cite is a diverse and multinational organization with locations in 7 different countries. We are all working together toward the same goal: We help people better nurture their families by creating exceptional kitchenware and making it attainable to all. For more than 65 years we have done just that by following three simple guiding principles: People First, Do Good, and Strive to Attain Excellence. Meaning - we care about our people, we leave the world better than we found it, and we acheive our potential through our quality-focused mindset. With this lasting foundation at our core, we have an unparalleled legacy of direct selling - the way it's meant to be.
What We Are Seeking
An experienced executive assistant who is both adaptable and a self-starter to support our busy CEO and enable his success through organization and prioritization, supporting time and expense management, and facilitating his participation in a variety of events and meetings (EX: international travel planning, preparing presentations, supporting with communication and coordination, etc).
What You 'll Do In This Role
Schedule Management
- Protect the CEO's time by skillfully managing his calendar and priortizing meeting requests.
- Prepare itineraries for his travels and international visits.
- Reschedule and cancel meetings as necessary to attend to higher priority tasks.
- Draft and refine communications and presentations.
- Obtain more information about events, meeting requests, etc to better prioritize the CEO's time.
- Follow up on pending tasks and requests on the CEO's behalf.
- Maintain orderly files, contacts, and key data.
- Manage the expense reporting process on the CEO's behalf.
- Take meeting notes as requested.
- Plan and execute event/meeting support (Board of Director meetings, VIP visits, travel plans [domestic and international], special appearances at international events, etc).
- This can include booking flights, drivers/executive taxis, hotels, catering, making reservations, obtaining decor, event set-up and tear-down, etc.
- Prepare event/meeting materials in advance.
- Manage relationships with outside vendors as necessary.
- Due to the nature of this role, there may be additional tasks and responsibilities that fall outside of the list above. You may be asked to adapt your tasks and responsibilities as the needs of the CEO and Hy Cite change over time.
- Hy Cite prides itself on being an ethical organization. We expects all employees to understand and adhere to legal/compliance standards included in corporate policies and accept ownership for accomplishing existing tasks that fulfill legal/compliance requirements. We also expect that employees report compliance violations when identified.
Education
Required – Associate degree or equivalent from a two-year college or technical school.
Experience
Preferred – Bachelor’s degree from an accredited four-year organization/university.
Required - 6 to 10 years of previous related work experience.
Knowledge, Skills And Abilities
- Required - Prior experience supporting a C-suite leader
- Required - Advanced Knowledge of Microsoft Office Suite
- Required - Discretion and confidentiality
- Required - High level of verbal and written communication skills
- Required - Detail oriented with strong organizational skills
- Required - Ability to multitask and prioritize daily workload
- Strongly Preferred - Bilingual in English and Spanish at a business level or higher
WHAT YOU'LL LOVE ABOUT HY CITE
- We are a highly engaged, and culture-first organization! - Earning a 92% rating when surveying all of our employees.
- All are welcome! - More than 63% of our organization identifies as having non-white/caucasian ethnic heritage, and more than 56% identifies as female.
- We offer premium benefits!
- Health, Dental, and Vision Insurance
- Including an HSA (Health Savings Account) eligible health insurance plan, and a Health Reimbursement program.
- Medical and and Dependent Care FSAs
- Company-paid: Life, Accidental Death and Dismemberment, and Long-term Disability Insurance
- Voluntary: Life, and Short-term Disability Insurance
- Free Employee Assistance Program
- Free wellness program, wellness app, and onsite gym
- A 1:1 match on 401(k) contributions up to 6%
- ESOP stock
- Ample paid time off - paid vacation, sick, personal days, parental leave, etc.
- And more!