Demo

Purchasing Assistant, Grocery

Hy-Vee Food Stores
Des Moines, IA Full Time
POSTED ON 2/25/2025
AVAILABLE BEFORE 5/22/2025

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description :

Job Title : Purchasing Assistant, GroceryDepartment : PurchasingFLSA : Non-Exempt

General Function : Responsible for ensuring all vendors are paid on time, in order for Hy-Vee to receive discounts on product received in warehouses. Enters billbacks, credits, and coupons into system that are deducted from vendor checks.

Core Competencies

  • Partnerships
  • Growth mindset
  • Results oriented
  • Customer focused
  • ProfessionalismReporting Relations : Accountable and Reports to : Category ManagerPositions that Report to you : None

Primary Duties and Responsibilities :

  • Answers inquiries from stores, vendors and brokers.
  • Assists with sales representatives (orders, late P.O.’s, store orders, etc.).
  • Verifies disputed invoices for repayment.
  • Coordinates pick-up loads with dispatch and incoming freights.
  • Traces late shipments and shortage of product.
  • Audits and completes new item sheets for the warehouse.
  • Coordinates the return of merchandise shipped in error and recalled merchandise and prepares billing to vendors.
  • Verifies all shipments are invoiced and processed for payment.
  • Coordinates importing paperwork for shipments and invoicing.
  • Reports to work when scheduled and on time.
  • Secondary Duties and Responsibilities :

  • Assists with ad pricing.
  • Orders merchandise when supervisor is absent.
  • Performs other job-related duties and special projects as required (i.e. GM show).
  • Knowledge, Skills, Abilities and Worker Characteristics :

  • Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
  • Strong verbal and written communication skills
  • Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner
  • Ability to identify problems, develop and execute solutions
  • Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job specific programsEducation and Experience :
  • High school diploma or equivalent required; 1-3 years previous related work experience.

    Physical Requirements :

  • Visual requirements include : ability to see detail at near range with or without correction.
  • Must be physically able to perform sedentary work : occasionally lifting or carrying objects of no more than 10 pounds and occasionally standing or walking.
  • Must be able to perform the following physical activities : stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions.
  • Working Conditions :

    The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day.

    Equipment Used to Perform Job : Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

    Equipment Used to Perform Job : Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

    Financial Responsibility : None.

    Contacts : Has daily contact with suppliers / vendors, store personnel and warehouse personnel.

    Confidentiality : Has access to confidential information, including pricing and ads.

    Are you ready to smile, apply today.

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