What are the responsibilities and job description for the Accounting Clerk position at Hyatt Place/Hyatt House Downtown Tampa?
Job Title: Accounting Clerk
Supervision Received: General Manager, AGM, Accounting Manager, Director of Finance & Regional Controller
JOB SUMMARY: The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.
JOB DUTIES:
Accounts Receivable
- Assist Director of Finance in reviewing groups folios for accuracy regarding guest room charges and banquet/catering charges.
- Attend weekly Banquets and Events Meetings.
- Assist Director of Finance in preparing group folios for review by Sales/Catering managers.
- Send approved group folios to clients and collect payment.
- Maintain log of all open group and direct bill accounts and review weekly with Director of Finance.
- Assist Director of Finance in authorizing group payment prior to group arrival.
- Ensure all Group and Direct Bill accounts are accurate and sent within three business days of departure.
- Maintain Opera Status reports from Sertifi and clear any exceptions.
- Prepare monthly Direct Bill Statements and invoices for approved clients.
- Prepare and submit airline monthly statements with sign in sheets.
General Duties:
- Review daily revenue to ensure accuracy prior to posting.
- Send out Daily Revenue Reports.
- Ensure proper control measures are adhered in compliance with HRIL/MWTH standards Other General Responsibilities
- Maintain compliance with HRIL/MWTH standards and regulations to ensure safe and efficient operation of the hotel
- Maintain confidentiality of all information in accordance with HRIL standards
- Embrace and utilize philosophies to include a friendly, service-oriented outlook and maintain high standards of personal appearance and grooming.
- Respond to guest telephone and credit card inquiries in an effective and timely manner.
- Attends and contributes to periodic meetings to maintain favorable working relationships between departments.
- Month end journal posting to assist with closing
- Other duties as required
- Daily operations of the hotel accounting responsibilities to include Accounts Receivable, Accounts Payable, and other general duties. Assistance with the Month End Close process and other reporting as needed**
MINIMUM REQUIREMENTS
- High School graduate or equivalent
- Must be able to communicate in English with guests, visitors, vendors, and hotel staff
- Must be able to provide legible communication
- Must be able to compute mathematical calculations
- Hotel front desk/night audit or hotel accounting experience preferred.
- Proficient in Microsoft Excel, Word, and Outlook.
- Possess a working knowledge of basic office equipment such as calculators, fax machines, copiers, scanners and printers and automated property management systems.
- Ability to maintain hotel's standards, policies, and procedures.
- Ability to maintain confidentiality of pertinent hotel data.
- Possess an independent work ethic to perform job functions.
- Ability to work cohesively with other departments and coworkers as part of a team.
- Maintain high level of office organization by daily filing routine of all job-related files.
- Attention to detail and accuracy.
Job Type: Part-time
Pay: $18.50 per hour
Expected hours: No more than 24 per week
Benefits:
- Employee discount
- Referral program
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $19