What are the responsibilities and job description for the PURCHASING COORDINATOR position at Hyatt Regency New Orleans?
Summary
Join us for this incredible opportunity to be part of our Purchasing team as the Purchasing Coordinator at the Hyatt Regency New Orleans. Not only will you be part of a rock-start team who lives their purpose of caring for people so they can be their best, but you’ll get to be part of a company that earned the 16th spot on Fortune’s 100 Best Companies to Work For in 2021, honored as one of the top 100 Companies that Care according to People, named Built-In's 100 Best National Large Companies to Work For in 2022, recognized as a Best Place to Work for Women, Diversity, LGBT Equality, and Millennials, and named one of New Orleans Best Places to work 9 years running!
The Purchasing Coordinator assists with handling the hotel procurement operations such as submitting Purchase orders, receiving merchandises, processing requisitions, invoices and remittance. The Purchasing Coordinator must ensure that the inventory in BirchStreet system is updated in real-time according to invoices and item delivery. The R/S also ensures completion of the payment process for all outstanding invoices.
Position Responsibilities / Essential Functions
- Receive and process invoices for payment via BirchStreet system
- Verify accuracy of all items and prices on invoices received for Purchase Order fulfillment
- Rectify discrepancies on all invoices prior to processing
- Tracking invoice process through to payment
- Management of vendor payment schedule
- Maintenance of Birchstreet Supplier Records
- Establish priority payment for invoices due within 30-day credit limit
- Online payment records maintenance and statement reconciliations
- Physically receive daily deliveries i.e. Food & Beverage Inventory, Hotel Supplies and Products.
- Daily management of Food Cost in our financial reporting
- Listed responsibilities aren't exhaustive, and the purchasing coordinator may be asked to take on additional tasks as needed to support the organization’s goals.
Our excellent benefits include:
- Free room nights, Discounted and Friends & Family Room Rates
- Medical, Prescription, Dental and Vision Insurance
- 401K with company match
- Paid Time Off, Holiday Pay, new child leave and personal day
- Paid Family Bonding Time and Adoption Assistance
- Employee Stock Purchase Plan
- Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more
COVID-19 Safety: Hyatt Hotels follows all COVID-19 CDC and US Health department protocols for the safety of our employees and guests.
Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Qualifications
- Verbal and written Communication Skills
- Possess a minimum of one (1) year relevant experience.
- Possess intermediate level MS applications knowledge and proficiency.
- Knowledge/ skill in Inventory & Warehouse Management
- Knowledge of Basic Accounting Procedures
- Must be Customer Service inclined.
- Be deadline and detail oriented.
- Be able to lift, push or pull about 40lbs;
- Have a strong desire to learn and grow.
