Banquets Administrative Assistant

WE ARE LOOKING FOR an Administrative Assistant for our Banquets Department!

Job Summary:

The Hyatt Regency Portland at the Oregon Convention Center is seeking a dynamic and experienced Administrative Assistant to join our Banquets team.

The hourly rate for this position starts at $22/hour.

Responsibilities include but not limited to:

· Banquet scheduling

· Checking DDR daily for changes and updates- adjust schedule as needed for timing and guarantee

· Create signage- Buffet labels, bar signs, directional signage

· Prepare daily paperwork, including copies of server paperwork, consumption sheets for coffee breaks and bars

· Submit weekly F&B Requisitions for purchasing

· Attend Monthly Safety Meetings

· Coordinate Monthly and Yearly compliance trainings for staff

· Reconciliation of employee timecards.

· Assisting with employee weekly payroll.

· Perform other administrative duties as assigned by the Banquet Manager.

· Provide occasional support during events.

What are the additional benefits of working at the Hyatt Regency Portland?

Our team members work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

· Health Benefits for you and your dependents

· Paid Vacation, Sick and Holidays

· 401K Plan with Matching Contributions

· Employee Stock Purchase

· Wellbeing Programs

· Tri-Met discount

· Complementary Meals

· Tuition Reimbursement Program

· Family Bonding Benefits as well as Oregon Paid Leave

· Complimentary hotel nights, friends & family discounts at Hyatt properties around the world

About Hyatt Regency Portland

Whether traveling for business or pleasure, Hyatt Regency Portland has everything a traveler could need under one hotel roof with over 600 guest rooms, 16 suites and over 39,000 sq. ft. of meeting space. You will rest comfortably in spacious rooms and suites. Enjoy delicious breakfast at Bridgetown, fresh brewed coffee from Portland Coffee Roasters and homemade pastries at The Market or meet for drinks at Spoke & Fork Bar. Reenergize in the 24-hour StayFit™ Gym or enjoy a run along the Willamette River. If you are hosting a meeting or event, our hotel sits directly next to the Oregon Convention Center which houses 328,909 sq. ft. of flexible meeting space.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Join us for this incredible opportunity to be a key member of our leadership team at Hyatt Regency Portland and Hyatt Hotels; a company that continuously earns a spot on Fortune's 100 Best Companies to Work For®, Fortune’s Great Place to Work®, Fortune’s 100 Best Workplaces for Millennials and Forbes America's Best Employers for Diversity.

Qualifications

· Proficient in Excel, Word, and Outlook.

· Detailed oriented with strong problem-solving skills.

· Previous experience in the hospitality industry, preferably with events and banquets

· Previous experience working with a CBA helpful but not required

· Flexibility to work evenings, weekends, and holidays as needed. Schedule will be a set schedule approximately 80% of the time, with 20% being scheduled based on business needs

Hyatt is an equal opportunity employer committed to employing a diverse workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.