Clerk Storeroom

Position Title : Purchasing Clerk

FLSA Designation : Non-exempt

Department : Purchasing

Brand :

Hilton Hotels & Resorts

Reports to : Executive Chef

Date Written / Revised :

January 28, 2025

EXAMPLE OF DUTIES :

Average Percent of Time

ESSENTIAL FUNCTIONS

Analyzes business volume, banquet event orders, and hotel occupancy forecasts to prepare order quantities for food, beverages, and operational supplies. Places orders with approved vendors to match required specifications, quantities, and delivery schedule. Consults with management to resolve out of stock, substitutions, etc.

Accepts all ordered products into the hotel, verifying accuracy of delivery to invoice or Bill of Lading, noting shortages and damaged goods. Receives and places products in their assigned storeroom location in an organized manner. Maintains storeroom and rotates perishable stock so that all food items are fresh.

Issues and delivers products from the Storeroom to Departments. Check each item on the requisitions which may involve weighing, counting, verifying each item and checking them against specifications to verify accuracy and approvals for the order.

Accurately processes invoices in the payable’s application. Conducts inventories. Maintains files and records.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

• Participate in hotel / department meetings.
• Perform any general tasks using standard hotel cleaning products to adhere to health standards.
• Perform other duties as requested by manager or special guest requests.

PHYSICAL REQUIREMENTS :

Frequency Key : Rare - up to 1 hour, Occasional - 1-3 hours, Frequent - 3-6 hours, Constant - 6-8 hours

Physical Activity

Frequency

Sitting

Occasional

Walking

Constant

Climbing stairs

Occasional

Crouching / Bending / Stooping

Frequent

Reaching

Frequent

Grasping

Frequent

Pushing / Pulling

Frequent

Near Vision

Frequent

Far Vision

Rare

Hearing

Frequent

Talking

Frequent

Smell

Frequent

Lifting / Carrying(# lbs.)

Frequent up to 50 lbs.

Travel

Rare

OTHER DUTIES

Demonstrate working knowledge of the service standards.

Regular attendance in conformance with the standards, which may be established by Hilton from time to time, is essential to the successful performance of this position.

SAFETY REQUIREMENTS

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.

ORGANIZATIONAL RELATIONSHIPS

Positions directly reporting to this position (titles) : None

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

QUALIFICATION STANDARDS EDUCATION

High School graduate or equivalent

EXPERIENCE

Some work experience in related field preferred.

LICENSES OR CERTIFICATES

Food Handler Certificate required

GROOMING / UNIFORMS

All team members must maintain a neat, clean and well-groomed appearance (specific standards available).

OTHER

N / A

NOTICE :

Standing, bending, stooping, and lifting weights up to and including 50 lbs. may be required. The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times

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