Sales Administrator

Position Type: Full-time

Job Summary: We are seeking a detail-oriented and proactive Sales Administrator to support our sales team and ensure smooth operations in managing customer orders, communications, and data entry. The ideal candidate will have experience with MS Outlook, DIBBS (Defense Logistics Agency (DLA)) data entry, and be proficient in using ERP systems, particularly Made 2 Manage.

Key Responsibilities:

• Provide administrative support to the sales team by managing and processing sales orders.
• Perform accurate data entry in the ERP system (Made 2 Manage) to maintain up-to-date records of customer orders, inventory, and shipments.
• Handle DIBBS (Defense Logistics Agency) data entry to ensure timely and accurate submission of procurement information for government contracts.
• Monitor and manage communication with customers, ensuring all sales-related emails are responded to promptly.
• Assist in tracking and managing sales pipelines, customer inquiries, and quotes.
• Coordinate with other departments (e.g., logistics, finance, production) to ensure seamless order fulfillment and delivery.
• Prepare reports and updates on sales activities, order status, and customer information.
• Maintain organized sales documentation and ensure compliance with company policies.

Required Skills and Qualifications:

• Proficiency in MS Office for email management and calendar scheduling.
• Strong data entry skills with experience in DIBBS (Defense Logistics Agency) data entry.
• Experience using ERP systems, preferably Made 2 Manage, for managing sales and order data.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time-management skills.
• Ability to work collaboratively with cross-functional teams.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks in a fast-paced environment.
• A background in sales administration or a similar role is a plus.

Preferred Qualifications:

• Min 5 years experience working in a defense contracting environment or with government procurement processes is an advantage.
• Familiarity with additional ERP systems and sales management tools.

Education:

• A high school diploma or equivalent required.
• Associate’s degree or higher in business, administration, or a related field is preferred.

Schedule: M-F 8am-5pm

We offer competitive compensation & benefits package:

• Health insurance (Dental, Vision, & Life Insurance)
• PTO
• 401(k)

HII headquartered in Chatsworth, California, U.S.A., is a leading supplier of integrated products, services and support to military forces, aviation and commercial industries, Government agencies and prime contractors worldwide. Focused on defense and commercial technology, the Company develops manufactures and supports a broad range of systems for over one hundred industries as well as mission critical and military sustainment requirements worldwide. We are extremely proud of the fact that our extensive design capabilities enable us to produce the most sophisticated units known to today's technology.

Our corporate, engineering and manufacturing facilities, located in Chatsworth, CA and Forsyth, GA, encompass over 625,000 sq. feet. Our manufacturing facility is equipped with the latest state-of-the-art equipment such as CNC lathes and mills, computerized tube bending, and automatic press brake and programmable punch press, laser topography scanners, and other quality verification devices.

HII has combined the greatest talent, skill, and equipment to best service our customers' demands.

HII is an Equal Employment Opportunity Employer and strictly prohibits discrimination and harassment against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination and harassment against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including physical, emotional, and mental health), or status as a protected veteran.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact (818) 998-1231x2200 for assistance.